Accounts Payable and Administration Officer

Accounts Payable & Administration Officer

South Melbourne, Full time onsite role

An exciting opportunity exists for an experienced and organised Accounts Payable & Administration Officer to join our collaborative finance team based in South Melbourne.

Working within a close-knit team of six, this diverse and hands-on role offers exposure across accounts payable, accounts receivable, banking and payments, investment administration, property-related accounting activities, and general office administration. This is an excellent chance for someone who enjoys variety, takes ownership of their work, and thrives in a qualified team environment.

About the Role

Reporting to the Finance team, your responsibilities will include:
Processing supplier invoices and preparing payment runs and ad hoc payments
Managing banking and payment activities
Maintaining investment schedules, capital calls and distributions
Supporting investment-related administration and documentation
Raising tenant invoices and monitoring rental income receipts
Preparing monthly reports on rental income received across the portfolio
Assisting with outgoings reconciliations and property accounting activities




Maintaining internal records and administration platforms
Providing general administrative support and assisting with ad hoc projects as required

About You

To be successful in this role, you will bring:
Previous experience in Accounts Payable and Accounts Receivable processing
Excellent organisational and time management abilities
Robust communication and stakeholder management skills
A high level of accuracy, attention to detail, and confidentiality
The ability to manage competing priorities and meet deadlines
A proactive approach and willingness to take initiative
Experience with Xero will be highly regarded but is not essential.

What We're Looking For

We are seeking a reliable, self-motivated, and highly organised professional who enjoys working as part of a small team while taking ownership of their responsibilities. You will be confident communicating with suppliers, tenants, and internal stakeholders, and committed to delivering accurate, high-quality work.

If you're looking for a wide-ranging finance and administration role within a supportive and collaborative environment, we'd love to hear from you.
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📌 Accounts Payable And Administration Officer Melbourne
🏢 Brainwave HR
📍 Melbourne