Project Administrator – Finance & Compliance
Construction | Accounts Receivable & Payable | Project Compliance
Are you organised, financially capable and good at spotting issues before they become problems?
We're seeking a highly organised Project Administrator to support our busy project delivery team.
This varied role combines project administration, finance, and compliance. You'll work with Project Managers, site teams, customers, and suppliers to keep projects accurate, compliant, and organised from commencement to close-out.
What you'll be doing
Finance and project administration
Preparing customer invoices, progress claims, and supporting documentation
Monitoring Accounts Receivable and following up outstanding accounts
Processing supplier invoices and Accounts Payable
Matching invoices to purchase orders and project records
Reviewing project costs and investigating missing, incorrect, or unexpected expenses
Maintaining purchase order and supplier records
Assisting with reconciliations and month-end requirements
Resolving invoicing and cost discrepancies with Project Managers
Ensuring projects are invoiced accurately and on time
Compliance and project coordination
Setting up and maintaining projects in company systems
Managing project, site, and compliance documentation
Coordinating regulatory notifications and requirements
Monitoring outstanding documents, expiry dates, and deadlines
Maintaining subcontractor and supplier compliance records
Following up missing information with project and site teamsMaintaining accurate electronic project records
Assisting with project close-out, task registers, and outstanding actions
What we're looking for
You don't need extensive construction experience. We're looking for someone who is organised, detail-focused, financially capable, and willing to take ownership.
You'll ideally have:
Experience in project administration, accounts, construction administration,



or a similar role
Accounts Receivable and/or Accounts Payable experience
Excellent attention to detail and time management
Confidence managing competing priorities and deadlines
Solid written and verbal communication skills
Confidence following up customers, suppliers, and internal teams
The ability to identify and investigate discrepancies
A proactive and accountable approach
Experience in construction, demolition, civil, trades, waste management or another project-based industry is highly regarded but not essential.
The person we're looking for
This role suits someone who takes ownership rather than simply completing a task list.
Projects move quickly, priorities change and information is not always complete. You'll need to ask questions, chase missing details, and think ahead:
What's outstanding? What doesn't look right? What needs to happen next?
You'll enjoy this role if you:
Like keeping yourself and others organised
Follow tasks through to completion
Are comfortable working with financial information
Notice inconsistencies and investigate them
Enjoy improving systems and processes
Take pride in accurate, complete work
Why Aztech Services?
At Aztech Services, you'll join a business with a strong reputation for delivering quality outcomes in hazardous materials management. We invest in our people, value initiative and provide the opportunity to work on diverse and rewarding projects where your expertise will make a real difference. Other benefits include:
Introductory and ongoing training
Corporate Health and Fitness Program - Fitness Passport
Banking partnerships – including financial, budgeting and mortgage advice
Discounts at over 100 retailers (including groceries and fuel)
Car servicing, parts and accessories discounts – plus recent car discounts
If you're ready to take the lead on challenging projects and build a long-term career with a growing business, we'd love to hear from you.
#J-*****-Ljbffr

📌 Project Administrator - Underwood (Queensland)
🏢 Aztech Services
📍 Queensland