Job Description
Vicwest Roofing is a growing roofing company servicing Ballarat, Geelong and surrounding areas.
n
We are looking for an organised, switched-on and reliable Office & Operations Coordinator to join our team and take responsibility for the day-to-day coordination of our office and roofing operations.
n
This is a quick-paced role where no two days are exactly the same.
n
You'll be the person helping keep our contractors, jobs, materials and customers organised and making sure the day-to-day operation runs smoothly.
n
What you'll be doing
n
n
Scheduling and coordinating roofing contractors and crews
n
Organising material deliveries to jobsites
n
Booking and coordinating jobs
n
Communicating with contractors, suppliers and customers
n
Managing the day-to-day office administration
n
Processing invoices and assisting with accounts
n
Following up outstanding paperwork and documentation
n
Answering phones and emails
n
Updating job schedules and internal systems
n
Helping coordinate the day-to-day workflow of the business
n
Supporting the directors with general administration and organisation
n
n
What we're looking for
n
We're looking for someone who is:
n
n
Highly organised and able to juggle multiple tasks
n
Confident speaking with contractors, suppliers and customers
n




Proactive — someone who sees what needs to be done and gets it done
n
Comfortable working in a fast-paced environment
n
Reliable and accountable
n
Confident using computers and office systems
n
Experienced in administration, scheduling, coordination or a similar role
n
Able to work independently and take ownership of their responsibilities
n
n
Experience in construction, roofing, building or a trade-related business would be highly regarded, but is not essential.
n
The most important thing is that you're organised, switched-on and able to keep things moving.
n
Vicwest Roofing is an established and growing business with a great team and plenty of variety in the role.
n
You'll have a genuine opportunity to become an important part of the business and have a direct impact on how smoothly our operations run.
n
This isn't a role where you'll be stuck doing the same thing every day — you'll be involved in the day-to-day running of a busy construction business.
n
The role
n
Position: Office & Operations Coordinator
n Location: Ballarat
n Employment: Full-time, permanent
n Salary: $75,000–$110,000 + super, depending on experience
n Start: Immediate
n
If you're an organised person who enjoys being busy, taking responsibility and getting things done, we'd love to hear from you.

📌 Office & Operations Coordinator (Ballarat)
🏢 Vicwest Roofing
📍 Ballarat