Job Description
Our client is a Sydney-based accounting and business advisory firm specialising in targeted financial strategies for small and medium-sized enterprises. They provide expert corporate guidance and operational support to help businesses maintain profitable and compliant operations.
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They are now seeking to hire an NDIS Finance Specialist to manage end-to-end daily financial operations and payroll for a key NDIS client. This role is essential for maintaining accurate billing, seamless NDIS claims, precise reconciliations, and compliant payroll processing.
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Job Responsibilities
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NDIS Billing & Claims Management
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Prepare and submit routine NDIS participant billing and claim files
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Investigate rejected or adjusted NDIS claims to ensure proper resolution
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Reconcile payment advice statements against submitted NDIS claims
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Maintain accurate participant service delivery records and finance documentation
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Bookkeeping & Financial Operations
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Perform daily Xero bookkeeping tasks including accounts payable and accounts receivable
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Conduct regular bank reconciliations and monitor transaction workflows
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Prepare routine financial reports and maintain up-to-date accounting records
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Communicate with internal teams and clients to resolve billing queries
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Payroll & Timesheet Administration
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Process end-to-end payroll and verify timesheet accuracy
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Apply appropriate pay conditions, allowances, overtime, and penalty rates
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Ensure single touch payroll compliance and complete routine payroll reconciliations
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Proven experience in a bookkeeping, accounting, or finance administration role
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Practical understanding of NDIS finance workflows, billing, and claiming procedures
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Intermediate to advanced proficiency in Xero including bank reconciliations, accounts payable, and accounts receivable
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Demonstrated experience in payroll processing and timesheet verification
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High attention to detail and solid organisational skills to consistently meet deadlines
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Nice-to-Have Skills
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Experience using Lumary for participant billing and service delivery workflows
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Practical exposure to NDIA provider portals
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Familiarity with SCHADS award payroll conditions, allowances, and penalties
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Experience using Salesforce within an NDIS environment
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Experience using Budgetly for expense management and reconciliation
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Permanent work-from-home set-up
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Dayshift (Australian Eastern Daylight Time business hours)
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Full-Time opportunity
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HMO (STAFF only)
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Annual leave
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Christmas Bonus equivalent to 1 month's wage (pro-rate)
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📌 Ndis Finance Specialist (New South Wales)
🏢 Virtual Staff 365
📍 New South Wales