Job Description
Accounts Payable and Administration Officer
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Accounts Payable & Administration Officer
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South Melbourne, Full-Time onsite role
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An exciting opportunity exists for an experienced and organised Accounts Payable & Administration Officer to join our collaborative finance team based in South Melbourne.
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Working within a close-knit team of six, this diverse and hands-on role offers exposure across accounts payable, accounts receivable, banking and payments, investment administration, property-related accounting activities, and general office administration. This is an excellent chance for someone who enjoys variety, takes ownership of their work, and thrives in a professional team environment.
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About the Role
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Reporting to the Finance team, your responsibilities will include:
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Processing supplier invoices and preparing payment runs and ad hoc payments
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Managing banking and payment activities
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Maintaining investment schedules, capital calls and distributions
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Supporting investment-related administration and documentation
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Raising tenant invoices and monitoring rental income receipts
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Preparing monthly reports on rental income received across the portfolio
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Assisting with outgoings reconciliations and property accounting activities
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Maintaining internal records and administration platforms
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Providing general administrative support and assisting with ad hoc projects as required
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About You
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To be successful in this role, you will bring:
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Previous experience in Accounts Payable and Accounts Receivable processing
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Excellent organisational and time management abilities
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Strong communication and stakeholder management skills
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A high level of accuracy, attention to detail, and confidentiality
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The ability to manage competing priorities and meet deadlines
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A proactive approach and willingness to take initiative
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Experience with Xero will be highly regarded but is not essential.
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What We're Looking For
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We are seeking a reliable, self-motivated, and highly organised professional who enjoys working as part of a small team while taking ownership of their responsibilities. You will be confident communicating with suppliers, tenants, and internal stakeholders, and committed to delivering accurate, high-quality work.
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If you're looking for a varied finance and administration role within a supportive and collaborative environment, we'd love to hear from you.

📌 Accounts Payable And Administration Officer (Victoria)
🏢 Brainwave HR
📍 Victoria