Job Description
Administration Officer | Fleet Maintenance
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Exciting opportunity available – join our Fleet team and help keep our transport operations moving
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Join DHL Supply Chain as an Administration Officer and become an integral part of our Asset Management team. In this role you'll support the day-to-day management of company fleet assets, vehicle maintenance activities, supplier relationships, and financial administration processes.
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This is a fast-paced and varied role suited to a highly organised administrator who enjoys working with data, coordinating suppliers, and supporting transport operations.
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About the role
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Your responsibilities will include:
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Processing asset-related accounts and invoices for the company vehicle fleet
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Accurately entering detailed invoice and maintenance data into internal systems
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Drawing, receipting, and managing purchase orders and invoices
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Supporting supplier account reconciliations and other financial administration tasks
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Administering vehicle maintenance contracts and service agreements
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Scheduling and coordinating fleet repairs, servicing, and maintenance activities
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Maintaining accurate fleet and asset records
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Liaising with vehicle and maintenance suppliers to ensure timely service delivery
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Building strong relationships with internal stakeholders and external service providers
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Providing administrative support across the Asset Management team as required
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Find your place at DHL Supply Chain
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By joining DHL Supply Chain, you are joining a company that offers limitless opportunities to grow. We're proud of our supportive work environment where employees are given the tools and training they need to learn, grow, and succeed.
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We also offer:
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A world-class training program to expand your skills and develop your career
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Annual bonuses and merit reviews
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Staff engagement activities, volunteering opportunities, and site events
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Employee of the Month and Employee of the Year recognition programs
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Access to Perkbox and discounts with many leading brands
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What you'll bring
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Previous administration experience, preferably within transport, fleet, logistics, maintenance, or asset management
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Strong communication and relationship-building skills
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Professional phone and email communication skills
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High attention to detail and accuracy in data entry and invoice processing
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Experience working with purchase orders and invoices
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Intermediate to advanced Microsoft Excel skills
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Robust organisational skills and the ability to manage multiple priorities
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Confidence learning and using new systems
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A proactive approach to problem solving
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Ability to work independently and as part of a team
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Experience within the transport industry will be highly regarded.
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This is an exciting opportunity to join a global logistics leader and contribute to the success of our transport operations.

📌 Administration Officer | Fleet Maintenance (South Australia)
🏢 DHL Supply Chain
📍 South Australia