Job Description
Surefire Management Group Pty Ltd – Brunswick VIC
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Key responsibilities
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Provide daily administrative support to the Director / Owner, managing follow-ups, reminders, action items and outstanding tasks
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Prepare draft emails, correspondence, notes and business documents
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Assist with meeting preparation, meeting notes and post-meeting actions
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Prepare, format and edit Word documents to a professional standard and convert rough notes into clear, well-presented documents
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Create, update and maintain Excel registers and trackers, including action lists, task lists and project administration trackers
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Draft professional emails and monitor and organise relevant email correspondence
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Follow up clients, subcontractors, suppliers, laboratories and staff for outstanding information
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Prepare draft invoices in Xero and assist with basic invoicing, payment tracking and accounts administration
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Assist with day-to-day office organisation, maintain office supplies and filing systems
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Assist the Director / Owner with reasonable personal administrative tasks including booking appointments, organising reminders and coordinating personal paperwork
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About you
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Strong experience in administration, executive support, office management or business support
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Strong Excel skills, including maintaining trackers, registers and simple spreadsheets
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Strong email writing and communication skills
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Experience using Xero for basic invoicing, payments or accounts administration
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Ability to manage files, folders, naming conventions and document control
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High attention to detail and solid follow-through and task ownership
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Organised, structured, resilient and calm under pressure
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Discreet, trustworthy, practical and solutions-focused
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Reliable, accountable and consistent
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About us
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Surefire Management Group is a fast-moving, owner-led business. The Executive Assistant will play an important role in helping Surefire Management Group become more organised, structured and professionally administered.

📌 Executive Assistant (Victoria)
🏢 Surefire Management Group
📍 Victoria