Join a fast-paced and growing organisation
We are looking for an experienced, highly capable,
Personal Assistant to provide high-level support in a fast-paced and demanding environment.
This is a role for someone who is
one step ahead
— organised, proactive and commercially minded, with the confidence and capability to manage competing priorities while maintaining a high level of professionalism and discretion.
You will work closely with the managing director, acting as a trusted support and ensuring their day-to-day commitments, communication and priorities are managed seamlessly. You will also support the greater administration team across the daily tasks.
About the Role
Your responsibilities will include:
Proactively managing complex
calendars, diaries and competing priorities
Managing and prioritising
inboxes and correspondence
, ensuring important matters are actioned promptly
Coordinating domestic and interstate
travel, flights and accommodation
Preparing for meetings and ensuring senior management are fully briefed and organised
Taking
high-level, accurate meeting notes
, capturing key decisions, actions and follow-ups
Monitoring and following up actions to ensure commitments are delivered
Building and maintaining strong relationships with
external stakeholders, clients and business partners
Coordinating meetings, appointments and business commitments
Preparing documents, presentations and correspondence using the
Microsoft Office Suite
Coordinating events, exhibitions and industry functions
, including organising exhibition stands, suppliers, logistics, collateral and associated requirements
Assisting with event preparation and ensuring exhibitions and corporate events are professionally coordinated and delivered




Handling sensitive and confidential information with a high degree of discretion
Supporting broader administrative and business requirements as they arise
Working collaboratively with the wider team to ensure priorities are effectively managed
working with the administration team to support all daily activities including reconciling, reporting, and
About You
We are looking for an
experienced PA
who is confident operating in a busy environment and understands that the role is about more than simply managing a diary.
You will be:
Highly proactive
— you see what needs to be done and get ahead of it
A
quick learner
who can understand new systems, processes and business requirements quickly
Exceptionally organised with solid attention to detail
Comfortable working with
urgency and competing priorities
A confident communicator who can build rapport with people at all levels
Professional, polished and able to represent senior management and the organisation exceptionally well
Highly capable with
Microsoft Outlook, Word, Excel and PowerPoint
Able to exercise sound judgement and work independently
Discreet and trustworthy when dealing with confidential and sensitive matters
A strong team player who understands the importance of collaboration
Calm under pressure and able to adapt when priorities change
Comfortable coordinating multiple moving parts, particularly around
events, exhibitions and stakeholder engagements
Construction Experience – Advantageous, Not Essential
Previous experience within the
construction, infrastructure, engineering, property or related industries
would be highly regarded.
However, industry experience is not essential. We are particularly interested in candidates who can demonstrate
strong PA experience, initiative, commercial awareness and the ability to operate effectively in a fast-paced environment
.
#J-*****-Ljbffr

📌 Personal Assistant & Office Support (Queensland)
🏢 Bajara Plant Hire
📍 Queensland