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The Officer is responsible for providing secretarial and administrative support in OGC.
Accountabilities & Responsibilities
Producing and completing legal documentation and forms (such as execution versions of contracts, signing announcements and confirmations, corporate authorisations, including certificates, shareholder proxies and powers of attorney, and first drafts of standard agreements (e.g. indemnity agreements)
Filing and archiving of legal documentation in various hard copy and electronic systems using Livelink and Prescient
Liaising with internal and external clients on legal matters such as legal due diligence and execution modalities
Processing outside counsel and consultancy engagements in accordance with all relevant procedures and approval processes, preparing engagement/consultancy contracts and arranging invoicing
Updating legal knowledge management databases to ensure correct templates and data is used for management reports
Managing correspondence as required
Assisting with internal reporting
Arranging travel, itineraries, visas and process travel expenses in compliance with Bank's policies and procedures
Provide support during absences of other OTE staff
Arranging internal events, meetings and conference calls and receiving visitors
Assisting with the arrangement of external events
Preparing and organising documents for management committee meetings and Board meetings
Preparing and amending power point presentations (external and internal and ensuring appropriate EBRD templates are used)
Performing any other administrative tasks as assigned
Knowledge, Skills, Experience & Qualifications
Academic Qualifications
Secondary/High School Education
A recognised legal secretarial qualification such as the Legal Secretaries Diploma provided by the Institute of Legal Secretaries and PAs is useful but is not essential
Fluent English, with excellent written and oral communication skills
Knowledge of another language (e.g. Russian, German, French, Turkish or Arabic) both written and spoken would be useful (but such knowledge of relevant language is essential for RO-based roles)
Experience/Knowledge




Significant secretarial and administrative experience, preferably working as a legal secretary in a law firm or in-house legal department
Familiarity with legal terms, jargon and the practise of law (in-house or law firm) is advantageous
Good organisational skills, proactive and flexible attitude to work essential
Ability to use initiative to undertake tasks and projects without guidance
Good communications skills, including pleasant and efficient telephone manner
Attention to detail and eye for accuracy
Ability to cope well under pressure
Ability to build effective working relationships with clients and colleagues in a multicultural environment
Conscientious, reliable and flexible with a professional and helpful attitude
Strong team player, with the ability to work efficiently and to handle simultaneous assignments involving a wide range of bank-wide contacts
Ability to multi-task while remaining calm and professional and a capacity for hard work
Excellent interpersonal manner, including tact and diplomacyAbility to exercise judgment on and deal discretely with confidential/sensitive information and data
Confidence to put self forward for various projects and responsibilities and quickly understand what is required of the task in hand
Technical Skills
Computer literate: Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, One Drive and Teams
Knowledge of SAP, document automation software
At least 55 wpm typing
What is it like to work at the EBRD?
/ About EBRD
Our agile and innovative approach is what makes life at the EBRD a unique experience!
You will be part of a pioneering and diverse international organisation, and use your talents to make a real difference to people's lives and help shape the future of the regions we invest in.
At EBRD,



our Values - Inclusiveness, Innovation, Trust, and Responsibility - are at the heart of how we work.
We bring these to life through our Workplace Behaviours: listening well and speaking up, collaborating smartly, acting decisively with full commitment, and simplifying to amplify our impact.
These principles shape our culture and define our success.
We seek individuals who not only share these values but are also committed to embedding them in their daily work, fostering a positive and high-performing environment.
The EBRD environment provides you with:
Wide-ranging, stimulating and engaging work that gives you an opportunity to interact with a wide range of experts in the financial, political, public and private sectors across the regions we invest in.
A working culture that embraces inclusion and celebrates diversity.
Our workforce reflects a broad range of backgrounds, perspectives, and experiences, bringing fresh ideas, energy, and innovation and enhancing our ability to serve our clients, shareholders, and counterparties effectively.
A hybrid workplace that offers flexibility to teams and individuals; that is based on trust, flexibility and connectedness.
An environment that places sustainability, equality and digital transformation at the heart of what we do.
A workplace that prioritises employee wellbeing and provides a comprehensive suite of competitive benefits.
Diversity is one of the Bank's core values which are at the heart of everything it does.
As such, the EBRD seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment.
The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial, ethnic, religious and cultural background, gender, gender identity, sexual orientation, age, socio-economic background or disability.
Please note, that due to the high volume of applications received, we regret to inform you that we are unable to provide detailed feedback to candidates who have not been shortlisted (for further consideration).
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📌 Officer (Sydney)
🏢 European Bank for Reconstruction and Development
📍 Sydney