Sharon AI is building the infrastructure powering the next generation of artificial intelligence. As a rapidly growing technology business, we're building out our teams and functions to support the scale and complexity of the business as we continue to grow. We're looking for an experienced
Executive Assistant to support our Chief Legal Officer (CLO) and Chief Financial Officer (CFO)
, providing high-level executive and administrative support across both the Legal and Finance functions.
This is a key role in helping two senior leaders stay focused on strategic priorities, while ensuring the smooth coordination of complex diaries, meetings, correspondence, governance activities and cross-functional workflows. Working closely with the CLO, CFO, in-house counsel, Finance team and external advisors, you'll play an important role in coordinating board and governance materials, supporting financial reporting and budgeting cycles, managing document and contract workflows, and keeping information and processes organised across both functions.
This is a hands-on role suited to a highly organised Executive Assistant who is comfortable supporting senior leaders in a rapid-paced environment, can confidently manage competing priorities and genuinely enjoys working with technology and improving the way things are done.
What You'll Be Doing
Provide comprehensive executive support to the CLO and CFO, including complex diary management, inbox triage, correspondence and meeting preparation
Proactively manage competing priorities and scheduling conflicts across two senior executives, using sound judgement around urgency and importance
Coordinate the end-to-end contract lifecycle for the Legal function, from intake and routing through to execution, filing and renewal tracking
Support the preparation, coordination and distribution of board papers, budgets, financial reports and presentations
Coordinate board and governance meeting logistics, including scheduling, papers, minutes distribution and maintenance of the board portal
Prepare, format and proofread executive correspondence, board papers, contracts,



financial reports and other documentation to a high standard
Manage document, matter and reporting systems, ensuring records are accurate, organised and easily retrievable
Support relationships with external counsel, auditors and vendors, including engagement set-up, invoice processing and budget tracking
Act as a key liaison between Legal, Finance and stakeholders across People & Talent, Sales and Operations
Coordinate document execution, including signatories, notarisation and company seal processes where required
Support the CLO and CFO with reports, presentations and briefing materials for the Board and Executive team
Assist with corporate governance obligations, including statutory registers and ASIC filings
Manage travel arrangements, expense reporting and event coordination
Identify opportunities to improve Legal and Finance processes through technology, automation and process improvement
Handle highly confidential and commercially sensitive information with discretion and professionalism
What We're Looking For
5+ years' experience as an Executive Assistant supporting C-suite or senior executives
Experience supporting leaders across legal, finance or corporate functions
Exceptional organisational skills and the ability to manage multiple competing priorities across two senior executives
Excellent written and verbal communication skills, with confidence liaising with senior executives, Board members and external advisors
Robust drafting, proofreading and document formatting skills
High level of discretion, integrity and sound judgement when handling confidential information
Ability to work autonomously and anticipate the needs of senior leaders




Strong attention to detail and a commitment to accuracy
Excellent proficiency across Microsoft 365, particularly Outlook, Word, PowerPoint and Excel
Confidence learning and adopting new technology and software platforms
A proactive, solutions-focused approach to problem-solving and process improvement
Strong relationship-building skills and the ability to work effectively with stakeholders at all levels
Comfortable working in a fast-moving technology business
What Would Be a Plus
Supporting a Chief Legal Officer, Chief Financial Officer, General Counsel or senior Legal/Finance leadership team
Fast-growth or scale-up businesses
Corporate governance, ASIC filings or company secretarial processes
Board portal software such as Diligent or BoardEffect
Financial reporting, budgeting cycles or expense management systems
Privacy, data protection or AI governance
Justice of the Peace (JP) qualification
Experience with e-signature and document management platforms
Why Join Sharon AI?
You'll be joining a rapidly growing technology business operating at the forefront of AI infrastructure. This is an opportunity to play a key role in supporting senior leadership and helping build the processes and ways of working that will support Sharon AI as it continues to scale.
Work closely with the Chief Legal Officer and Chief Financial Officer
Play a key role across both Legal and Finance functions
Exposure to Board and corporate governance activities
Opportunity to improve and streamline processes through technology and automation
Work within a quick-moving, growing technology business
Hybrid working environment in Sydney
Chance to work closely with senior leaders and stakeholders across the business
If you're an experienced Executive Assistant who thrives in a fast-paced environment, enjoys working with senior leaders and is looking for an opportunity to have a genuine impact within a rapidly growing technology business, we'd love to hear from you.
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📌 Executive Assistant (New South Wales)
🏢 Sharon AI
📍 New South Wales