Job Description
We are looking for an organised and detail-focused Invoice Administrator to support our service operations team.
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This is a hands-on role where you'll be working closely with Service, Operations, and Finance teams to ensure jobs are accurately invoiced, scheduled, and maintained in the system.
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You'll play a key role in keeping our service delivery running smoothly from job setup through to invoicing and reporting.
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Description
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About the Role
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We are looking for an organised and detail-focused Invoice Administrator to support our service operations team.
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This is a hands-on role where you'll be working closely with Service, Operations, and Finance teams to ensure jobs are accurately invoiced, scheduled, and maintained in the system.
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You'll play a key role in keeping our service delivery running smoothly from job setup through to invoicing and reporting.
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What You'll Be Doing
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Daily invoicing of completed service jobs (labour & materials)
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Coordinating service jobs with technicians and Team Leaders
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Scheduling planned maintenance (PPM) activities with clients
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Setting up contracts, sites, and assets in Pronto
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Maintaining service database and job records
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Raising purchase orders and updating job information
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Entering service calls and creating new jobs
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Preparing reports and supporting exception tracking
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Supporting timesheet entry and general admin tasks
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Liaising with Accounts Receivable on remittances
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What You Bring
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Robust admin and coordination experience (service-based business preferred)
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High attention to detail as accuracy is critical in this role
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Ability to manage multiple tasks and meet deadlines
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Confident communication skills (internal & external stakeholders)
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Intermediate Excel and MS Office skills
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Ability to work both independently and as part of a team
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Nice to Have
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Experience with systems like Pronto, Uptick, Corrigo
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Background in service, maintenance, or trades environment
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Why Join Precise?
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At Exact, we create safer, smarter, and more sustainable environments and it all starts with our people.
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We've been recognised as a Great Place to Work for the past two years, with a culture built on trust, support, and real career opportunities.
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Founded in Sydney in ****, we now have 500+ technicians, engineers, and service professionals supporting 700,000+ assets across 18,000+ properties nationwide. Backed by GENERAL Industries (formerly Fujitsu General Limited), we're continuing to grow rapidly across Australia.
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This means stable work, diverse projects, and real career pathways, not just another job.
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Additional Information
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You may be required to complete audiometric testing within your first 3 months to establish a baseline (fully covered by the company). This does not impact hiring decisions or employment terms.

📌 Invoice Administrator (South Australia)
🏢 Precise People Hub
📍 South Australia