Job Description
Broaden your skills beyond traditional EA support
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FT permanent role based in the Sydney George Street CBD office
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Trusted right hand to National Intermodal's CFO
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About us
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National Intermodal is a Government Business Enterprise, wholly owned by the Commonwealth of Australia, building the intermodal precincts that will reshape how goods move along Australia's east coast. It's infrastructure with a purpose: better, more sustainable supply chains that ultimately improve the way communities access the things they need. Behind that mission is a tight-knit team of engineering, rail, infrastructure and logistics specialists who think long-term and execute with precision.
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About the role
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National Intermodal is seeking an EA to CFO & CoSec Administrator to join our Finance team in Sydney. Reporting to the Chief Financial Officer, you will provide trusted, high-level executive support while also playing a key role in coordinating Board and Committee governance processes.
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You'll be managing a complex diary, anticipating priorities and briefing needs, and keeping information flowing smoothly across the Finance function. Alongside this, you'll support our company secretariat activities, helping coordinate high-quality Board and Committee materials, records and governance processes with accuracy and discretion.
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This role suits an experienced executive assistant who thrives working across executive support and corporate governance, and who brings sound judgement, confidentiality and strong stakeholder relationships to everything they do.
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What you'll be doing
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Maintaining oversight of the CFO's commitments, priorities and upcoming requirements, and coordinating a complex diary accordingly.
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Anticipating information, briefing and preparation needs, and triaging requests to elevate time-sensitive or material matters appropriately.
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Coordinating key Finance meetings, reporting cycles and team activities,



and preparing and quality-assuring correspondence, presentations and briefing materials.
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Coordinating the preparation, collation, quality review and distribution of Board and Committee papers through Diligent Boards within agreed timeframes.
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Supporting meeting scheduling, agendas and skeleton minutes, including Chair runsheets, and maintaining accurate governance records and registers.
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Building effective working relationships across the Senior Leadership Team, Finance, P&C;, Delivery, Legal and Company Secretariat.
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Coordinating travel arrangements, preparing and reconciling expenses and corporate credit card transactions, and managing related invoices and approvals.
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Identifying and implementing practical improvements, including automation and AI-enabled solutions, to strengthen administrative processes and ways of working.
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About you
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Minimum of 5 years' experience providing high-level executive support to a senior executive in a complex organisational environment.
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Experience supporting a CFO, Finance function or comparable corporate function preferred.
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Experience supporting Board, Committee or company secretariat processes, including use of Diligent, preferred.
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A proven background coordinating financial administration such as invoices, expenses and corporate credit card reconciliations.
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Robust organisational capability, with the ability to anticipate requirements, plan ahead and maintain momentum across multiple commitments.
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Demonstrated discretion when managing confidential, sensitive or commercially significant information.
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Highly developed written and verbal communication skills, with confidence engaging senior leaders, Board and Committee stakeholders and external advisers.
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Advanced capability in Microsoft 365 applications, including confidence adopting AI-enabled productivity and digital collaboration tools.
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If this sounds like the kind of role where you can bring structure, warmth and real impact to our workplace, we'd love to hear from you.

📌 Executive Assistant To Cfo & Cosec Administrator (New South Wales)
🏢 National Intermodal
📍 New South Wales