Job Description
This is a varied role responsible for coordinating the day-to-day movement of goods, including receiving, stock management, customer dispatch, supplier follow-up and shipment coordination, while also providing administrative support to the Sales, Purchasing and Accounts teams.
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Key responsibilities
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Receive and check incoming goods against purchase orders and supplier documentation
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Record goods received in Xero and maintain accurate Excel stock records
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Maintain an organised stock area and conduct regular stocktakes
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Identify stock replenishment requirements and raise purchase orders as required
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Report discrepancies, damaged or missing goods
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Prepare and coordinate customer orders for dispatch
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Verify delivery details and prepare invoices, packing slips and shipping documentation
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Pack goods, arrange courier bookings and prepare shipping labels
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Monitor deliveries and confirm receipt with Accounts
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Work with Purchasing to follow up supplier order confirmations and delivery dates
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About you
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Highly organised and detail-oriented
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Reliable, proactive and able to manage multiple priorities
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Confident communicating with customers, suppliers and internal teams
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Comfortable working with stock, orders, freight and shipping documentation
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Good with follow-up and ensuring tasks are completed
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Confident using Microsoft Excel and computer-based systems
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Previous experience with Xero, logistics, inventory, purchasing, dispatch or freight coordination will be highly regarded
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About the role
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This is a diverse role responsible for coordinating the day-to-day movement of goods, including receiving, stock management, customer dispatch,



supplier follow-up and shipment coordination, while also providing administrative support to the Sales, Purchasing and Accounts teams.
n
Key responsibilities
n
n
Receive and check incoming goods against purchase orders and supplier documentation
n
Record goods received in Xero and maintain accurate Excel stock records
n
Maintain an organised stock area and conduct regular stocktakes
n
Identify stock replenishment requirements and raise purchase orders as required
n
Report discrepancies, damaged or missing goods
n
Prepare and coordinate customer orders for dispatch
n
Verify delivery details and prepare invoices, packing slips and shipping documentation
n
Pack goods, arrange courier bookings and prepare shipping labels
n
Monitor deliveries and confirm receipt with Accounts
n
Work with Purchasing to follow up supplier order confirmations and delivery dates
n
n
About you
n
n
Highly organised and detail-oriented
n
Reliable, proactive and able to manage multiple priorities
n
Confident communicating with customers, suppliers and internal teams
n
Comfortable working with stock, orders, freight and shipping documentation
n
Good with follow-up and ensuring tasks are completed
n
Confident using Microsoft Excel and computer-based systems
n
Previous experience with Xero, logistics, inventory, purchasing, dispatch or freight coordination will be highly regarded
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What We Offer
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Permanent full-time position with an established Australian business.
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Varied role with exposure to Logistics, Sales, Purchasing and Accounts.
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Supportive team environment.
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Opportunity to develop your skills across different areas of the business.
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Immediate start available.
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📌 Logistics & Administration Coordinator (Victoria)
🏢 Bestech Australia
📍 Victoria