Job Description
Matrix Building Co Pty Ltd – Castlemaine VIC
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This is an important role within Matrix Building Co, a growing residential building company based in Central Victoria. Bookkeeping and financial administration will form a key part of the position; however, this is not purely a bookkeeping role. You will work closely with the Directors, estimator and construction team to help keep accounts, projects, documentation and office systems organised and up to date.
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Key responsibilities
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Accounts payable and accounts receivable
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Processing and allocating supplier and subcontractor invoices
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Bank and account reconciliations
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Payroll administration and superannuation-related administration
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Monitoring outstanding accounts and assisting with debtor follow-up
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Assisting with BAS preparation and liaising with accountant
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Accurate allocation of project costs and maintaining job costing information
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Maintaining project information within Buildxact, entering and updating project and cost information
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Uploading and maintaining project documentation, maintaining client portal information and sharing approved documentation with clients
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Maintaining accurate electronic project records and filing systems
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Following up required documentation from suppliers, subcontractors and consultants
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Scheduling meetings and appointments, assisting with meeting preparation and administration
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Preparing and populating standard contracts, forms and project documents
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Document control and electronic filing
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Assisting with subcontractor and supplier administration
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General correspondence and office support
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Helping develop and maintain efficient administrative systems and procedures
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About you
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Previous bookkeeping or accounts administration experience
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Robust working knowledge of Xero
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Excellent attention to detail and accuracy
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Robust organisational and time-management skills
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Good written and verbal communication skills
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Confidence working independently and following tasks through to completion
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Good general computer and Microsoft Office skills
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The ability and willingness to learn new systems
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A proactive attitude — someone who sees what needs to be done and gets it moving
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Experience within the building or construction industry would be highly regarded
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About us
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Matrix Building Co is a growing residential building company based in Central Victoria, delivering new homes, renovations, extensions and other residential construction projects throughout the region.

📌 Accounts And Administration Coordinator (Victoria)
🏢 Matrix Building Co
📍 Victoria