Admin & Allocations Coordinator - Construction
At Deluxe, we specialise in premium construction cleaning solutions for Australia's top-tier building companies. For over 25 years, we've cleaned some of the country's most iconic places and spaces, across a wide range of sectors.
Our diverse portfolio includes work on major projects, such as the Sydney Metro, luxury hotels, high-rise residential and commercial towers, hospitals, universities, major sporting venues, data centres and government & defence facilities.
The Chance
We are seeking an experienced and highly organised
Admin & Allocations Coordinator
to manage allocations, administration and operational support across the business.
This is a fast-paced role suited to a proactive, detail-oriented professional who thrives on keeping people, processes and operations running smoothly. Flexibility with afternoon working hours is essential, as daily rostering is completed and published each afternoon.
The Role
Your responsibilities will include:
Create, publish and communicate daily rosters and allocations
Coordinate scheduling, site bookings, inductions and deployment across projects
Maintain workforce management system, records, training and compliance
Coordinate training and workshops and prepare presentations and materials
Review and resolve attendance records and prepare weekly reports
Manage the full recruitment and administration process
Maintain and coordinate uniforms, PPE and equipment
Prepare and maintain business documents,



reports, databases, project records and operational spreadsheets
Support WHS compliance through maintaining safety documentation, audits, inspections and records
Coordinate team meetings, distribute agendas and minutes, track action items and follow up to ensure timely completion
Answer phones, manage enquiries, greet visitors, coordinate office deliveries and set up meeting rooms
Drive workplace engagement and culture through the team events, communications, initiatives and the day-to-day management of a positive environment
Maintain workplace facilities, including kitchen cleanliness, restocking and supplies, office cleaning and ensuring a professional, organised space
Implement process improvements to enhance operational efficiency, workflow and service delivery
About You
To be successful in this role, you will have;
Previous experience in administration, scheduling or operations coordination
Highly organised, excellent attention to detail and can manage competing priorities
Tech-savvy and confident using business systems, databases and Microsoft Office
Proactive and able to take initiative to solve problems and improve processes
Deadline-driven with the ability to work efficiently in a fast-paced setting
Strong communication skills and the confidence to liaise with multiple stakeholders
A positive, team attitude with a willingness to roll up your sleeves and get things done
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📌 Admin & Allocations Coordinator - Construction (New South Wales)
🏢 Deluxe Cleaning
📍 New South Wales