Project Coordinator
HOBAN Recruitment | Temporary Contract | Melbourne
About the Opportunity
HOBAN Recruitment is currently seeking an experienced Project Coordinator with major event experience to join our team on a temporary contract, working closely with our client onsite in the lead-up to and throughout the event in January ****, including bump-in, live operations and bump-out.
This is an exciting opportunity to play a key coordination role in the delivery of a major sporting event. You will be responsible for coordinating daily labour requirements and supporting the effective management of labourers and forklift drivers across the event build, site readiness, bump-in and bump-out phases.
About the Role
As Project Coordinator, you will work closely with our client and onsite stakeholders to ensure labour resources are effectively planned, coordinated and deployed throughout the project lifecycle.
Your responsibilities will include:
Coordinating daily labour requirements across multiple work areas and zones
Managing and coordinating teams of general labourers and forklift drivers
Supporting workforce planning for event build and site readiness
Coordinating labour during bump-in, live operations and bump-out
Preparing daily workforce requirements, allocations, and schedules
Communicating shift requirements and operational updates to workers
Liaising with our client, external stakeholders, contractors, and onsite teams
Monitoring attendance, productivity, and workforce performance
Ensuring workers are appropriately allocated based on skills, licences, tickets, and operational requirements
Maintaining accurate workforce records, timesheets, and daily reporting
Supporting a secure, organised, and efficient working environment
Providing regular updates to HOBAN and our client through an online workforce management system
Responding quickly to changing operational requirements and workforce needs
About You




We are looking for a highly organised and proactive coordinator who is comfortable working in a fast-paced, major event environment.
You will ideally have:
Previous experience in project coordination, workforce coordination, logistics, events, construction, or site operations
Experience managing or coordinating large casual workforces
Experience coordinating labourers and/or forklift operators
Previous experience working on major events or large-scale projects
Strong communication and interpersonal skills
Excellent organisational and time-management skills
The ability to manage competing priorities and changing requirements
Strong attention to detail and accurate record keeping
Confidence communicating with workers, contractors, clients, and senior stakeholders
The ability to remain calm, proactive, and solutions-focused under pressure
A strong commitment to workplace health and safety
A current driver's licence is desirable
Why Join Us?
This is a fantastic opportunity to work behind the scenes of a major sporting event and play an important role in its successful delivery.
You will work alongside our client, HOBAN, and a diverse onsite workforce, gaining valuable experience across event operations, workforce management, logistics and large-scale project delivery.
Contract Details
Employer: HOBAN Recruitment
Location: Melbourne
Engagement: Temporary Contract
Work Environment: Major Event / Site Operations
Workforce: Labourers & Forklift Drivers
Event Period: January ****
Phases: Build & Readiness / Bump-In / Live Operations / Bump-Out
Equity & Accessibility
At HOBAN we encourage applications from people with disability, people from diverse cultural and linguistic backgrounds, people of all genders, LGBTI people, and Aboriginal and Torres Strait Islander people.
We provide reasonable adjustments; including alternate formats to the recruitment process for individuals with disability. If you require an adjustment to be made during the recruitment process, please email our Adjustments Coordinator at ****** or visit for additional contact details.
#J-*****-Ljbffr

📌 Project Coordinator (Melbourne)
🏢 HOBAN Recruitment
📍 Melbourne