Job Description
ATB All Trenching and Boring Solutions – Dandenong VIC
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Job security with a successful and growing business
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Supportive and value drive workplace
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Great Company Culture
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Job security with a successful and growing business
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Supportive and value drive workplace
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About Us
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ATB Services is a well-established electrical-contracting company based in Southeast Melbourne. We are a reputable, dedicated and growing team of professionals with over 20 years of experience.
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Our team consists of specialists in the provision of trenching and boring services, as well as a robust admin team. We are all about delivering a top-quality job promptly, efficiently and safely!
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Due to the company's ongoing and upcoming opportunities, we are seeking an
Administration/Works
Coordinator to support the day-to-day workflow between clients, suppliers and our team.
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You won't be expected to know it all from day one, but you will need to be proactive, detail-oriented, and comfortable working in a fast-paced setting where priorities can change.
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The Role
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This is a functional and hands-on role for someone who enjoys coordinating workflow, job progress, maintaining records and supporting our busy team. The role will work across administration, scheduling, field support, compliance records, and collaboration.
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The Civil Works Coordinator will work to ensure jobs are properly received, scheduled, planned and issued to our crew, along with follow-ups and closing out.
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You will work closely with our Operations Manager and crew using systems such as SimPRO, BYDA, Upvise and emails.
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Key responsibilities include:
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Scheduling and dispatching field crews across multiple job sites.
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Processing incoming quotes, job orders and work requests through SimPRO.
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Liaising with clients,



tenants, subcontractors and suppliers by phone and email.
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Preparing job information for crews, including drawings, permits, site paperwork, SWMS and other required documents.
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Supporting material ordering, supplier quote requests, purchase order follow-up and general purchasing.
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Coordinating vehicle, plant and equipment.
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Maintaining internal registers, compliance records, training records and employee certificates.
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Supporting daily operational checks, including pre-starts, job readiness and completion information.
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Assisting with routine quote follow-ups, job close outs, customer emails and completion records.
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Provide general administrative support to the Operations Manager and wider office team.
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Maintaining accurate digital files, scanning records and company documentation organised.
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The successful candidate will have:
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Previous administration experience, preferably in scheduling, operations coordination, trades, construction, maintenance, utilities or a similar environment.
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Strong written and verbal communication skills.
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Good organisational and time management skills.
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The ability to multitask and prioritise in a dynamic office environment.
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Experience with SimPRO or similar systems is highly regarded.
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A high level of attention to detail and follow through.
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A proactive, practical and helpful attitude.
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Strong communication skills and ability to liaise with clients, suppliers and subcontractors.
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You will be rewarded with:
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Competitive remuneration
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Great work-life balance
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Supportive and professional team environment
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Long-term stability with a growing business
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Opportunity to be part of an award-winning and successful team
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We value diversity and encourage applicants of all backgrounds to apply.

📌 Civil Works Coordinator (Victoria)
🏢 ATB All Trenching and Boring Solutions
📍 Victoria