Job Description
Newman College | University of Melbourne
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Are you an organised, people-focused administrator who enjoys variety and thrives in a busy environment?
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Newman College is a Roman Catholic co-educational residential college affiliated with the University of Melbourne. Guided by Catholic and Jesuit values, we are committed to fostering leadership, learning, service and community.
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We are seeking a proactive Reception & Administration Officer to be the welcoming face of the College and provide administrative support across student services, events, communications and general College operations.
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Reception & Administration Officer
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Newman College | University of Melbourne
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Full-Time | Parkville
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Are you an organised, people-focused administrator who enjoys variety and thrives in a busy environment?
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Newman College is a Roman Catholic co-educational residential college affiliated with the University of Melbourne. Guided by Catholic and Jesuit values, we are committed to fostering leadership, learning, service and community.
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We are seeking a proactive Reception & Administration Officer to be the welcoming face of the College and provide administrative support across student services, events, communications and general College operations.
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About the Role
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This is a diverse and rewarding role where no two days are the same. As the first point of contact for students, staff and visitors, you will play a key role in delivering exceptional service while supporting the smooth operation of the College.
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Key responsibilities include:
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Managing reception, phone and email enquiries.
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Supporting student onboarding and offboarding processes.
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Maintaining student records and administrative systems.
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Coordinating key management and access processes.
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Assisting with College events and maintaining event calendars.
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Supporting the publication of the College newsletter.
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Managing mail, parcels and general office administration.
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Preparing surveys, reports and administrative documentation.
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Maintaining office supplies, directories and operational records.
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About You
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You are a highly organised administrator with excellent communication skills and a genuine commitment to customer service.
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You will bring:
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Previous experience in an administrative or reception role.
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Strong organisational skills and attention to detail.
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Excellent written and verbal communication skills.
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A professional, friendly and customer-focused approach.
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Strong Microsoft 365 skills.
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The ability to manage confidential information with discretion.
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Experience working with databases, student management systems or online forms (desirable)
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Experience supporting events, newsletters or communications (desirable)
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Why Newman College?
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This is an prospect to join a welcoming, values-driven community and contribute to an outstanding residential experience for university students. You'll enjoy a varied role, supportive team environment and the opportunity to make a meaningful impact on student life.
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Newman College is committed to providing a safe and inclusive workplace. A valid Working with Children Check will be required for the successful applicant.

📌 Reception And Administration Officer (Victoria)
🏢 Newman College Parkville
📍 Victoria