Job Description
Purpose of the Role
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We are seeking a reliable and detail-oriented
Administrative Assistant
to provide remote administrative support to our Australian operations. This role is ideal for a proactive professional who can manage day-to-day administrative tasks, support internal teams, and ensure smooth business operations while working remotely.
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Key Responsibilities
Administrative Support
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Manage calendars, schedule meetings, and coordinate appointments
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Prepare, format, and manage documents, reports, and presentations
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Handle email correspondence and follow-ups on behalf of the team
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Maintain accurate records, databases, and filing systems
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Operational & Coordination Tasks
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Assist with invoice tracking, expense reports, and basic data entry
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Coordinate with internal teams, vendors, and external stakeholders
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Support onboarding documentation and employee records (if required)
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Track tasks, deadlines, and action items
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Customer & Stakeholder Support
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Respond to customer or internal queries via email or CRM tools
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Provide basic customer support and route requests appropriately
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Maintain professionalism and confidentiality at all times
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nRequirements
Required Skills & Experience
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2+ years' experience in an administrative or office support role
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Strong written and verbal English communication skills
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High attention to detail and strong organisational skills
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Ability to work independently in a remote workplace
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Proficiency in MS Office / Google Workspace (Word, Excel, Outlook, Docs, Sheets)
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Comfortable using collaboration tools (Zoom, Teams, Slack)
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Preferred / Nice-to-Have
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Experience supporting overseas clients (Australia, UK, US)
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Exposure to CRM systems (Zoho, Salesforce, HubSpot, etc.)
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Basic understanding of invoicing, timesheets, or payroll support
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Experience in recruitment coordination or HR admin
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📌 Administrative Assistant (Remote) (Victoria)
🏢 Minutes to Seconds Pty
📍 Victoria