Aspect Personnel is hiring an Office/Operations Manager to cover a
12-month maternity leave contract.
Reporting to the Managing Director, you'll manage the day-to-day running of the office - finance support, HR administration, compliance, supplier and office management - and lead one direct report.
About you
You've worked in operations, office management or business administration in small to medium-sized businesses, ideally under 100 people, and be able to draw upon your experiences across multiple firms.
You're organised, discreet and practical, and comfortable moving between tasks - from following up an overdue invoice to reviewing a policy to organising a team event.
You're used to supporting or managing a junior team member and happy to be in a hands-on role rather than strategic.
What you'll be doing
Overseeing day-to-day office and administrative operations, including facilities, IT coordination, and supplier and contract management
Managing accounts receivable and following up on outstanding debtors, working with our bookkeeper and supporting budget tracking
Leading and mentoring an administrator - delegating work, running regular check-ins, and supporting their development
Managing the employee lifecycle: onboarding, offboarding, HR record-keeping and training registers
Maintaining our ISO QA system




Identifying operational risks and inefficiencies, and implementing solutions
Coordinating company events, meetings and travel arrangements
Supporting the MD with budgeting, insurance and supplier negotiations
What you'll bring
Experience in an operations, office or business management role in multiple small to medium-sized organisations
Experience with finance, particularly accounts receivable / debtor management and reporting (Xero preferred)
Experience working with an external Bookkeeper / Accountant
Experience leading, mentoring or supervising at least one team member
Robust organisational skills and the ability to manage competing priorities
Natural problem solver
Discretion and a high level of confidentiality
Good communication and stakeholder management skills, internal and external
Confidence with standard office software and systems
This is a 12-month fixed-term contract covering maternity leave to start mid/late October.
Offering
A mix of 'all team days' and hybrid work
Caring, supportive small team environment'
Team incentives, regular social events and wellbeing initiatives
Access to modern AI tools
A strong brand with long-standing relationships across Melbourne's built environment sector
#J-*****-Ljbffr

📌 Operations Manager (Melbourne)
🏢 Aspect Personnel
📍 Melbourne