Job Description
Office Assistant -Fluent English and Mandarin- School-hours flexibility welcome
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Stronghold Engineers is seeking an organised, proactive Office Assistant to support our busy engineering team and help keep the day-to-day operations of the office running smoothly.
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Key responsibilities
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Handle incoming calls, emails and general client enquiries
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Make outgoing calls to arrange site inspections and follow up with clients
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Assist with invoicing, accounts and payment follow-ups
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Prepare and issue fee proposals and certification documents to clients
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Monitor engineers' job schedules and update clients on project progress
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Manage and update the company website and social media
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Provide general administrative support to management and the engineering team
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Order and maintain office supplies
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Maintain a professional, tidy office and meeting room
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Other add-hocs and report to director assistant
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About you
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Previous experience in office administration or office management is highly recommended
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Professional phone manner and email written skill
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Highly organised with the ability to multitask in a busy setting
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Strong computer skills and confidence using modern technology and AI tools such as ChatGPT
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Experience with Xero is preferred
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Excellent communication and teamwork skills
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You must hold a valid visa to apply for this job
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Engineering or construction industry experience is desirable but not essential
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About us
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Stronghold Engineers is a multidisciplinary engineering consultancy based in Ultimo, Sydney. Since ****, we have delivered more than 10,000 projects across structural, civil, stormwater, traffic, façade and remedial engineering, working on residential, commercial and retail projects throughout Australia.

📌 Office Assistant -Fluent English And Mandarin- School-Hours Flexibility Welcome (New South Wales)
🏢 Stronghold Engineers
📍 New South Wales