Fixed-term parental leave cover, 9–12 months, with the possibility of an ongoing role for the right person
Fixed-term parental leave cover, 9–12 months, with the possibility of an ongoing role for the right person
Commencement
February **** (with a handover period beforehand)
Hours
Full-time, Monday to Friday, 8:00am – 4:00pm, in-office
Remuneration
Above Industry Standard for right candidate.
Figure 8 Capital is a boutique financial services firm and a Corporate Authorised Representative of Mondari Capital Group Pty Ltd (AFSL ******). We operate the Investing Platform brand, a FinTech platform that showcases curated investment and property opportunities to wholesale and sophisticated investors.
Our office in Caringbah is a close-knit, fast-moving environment supporting a small directorship and sales team. Operations sit at the centre of everything we do, and this role keeps the business running smoothly across administration, marketing, systems and investor support.
The Opportunity
We are seeking an organised, proactive Office Administrator to cover our operations function during a period of parental leave. This is a genuinely broad role for someone who enjoys wearing multiple hats; one day coordinating the office and management team, the next designing and sending marketing campaigns, building systems, or reviewing investor documentation.
The initial contract is expected to run for 9–12 months (final term to be confirmed), with a real possibility of continuing in an ongoing capacity. A thorough handover and training period will be provided before the leave commences.
Key Responsibilities
Office Administration
Provide administrative support to the management team
Manage office correspondence and documentation
Assist with scheduling and calendar management
Coordinate meetings and office functions
Maintain office supplies and facilities
Undertake any other duties reasonably assigned by the Company
Marketing & Communications
Manage all marketing and communications in‐house




Design and send all eDMs (email direct marketing)
Manage PR campaigns
Create branded documentation
Work closely with the lead generation marketing team to improve lead quality and reporting
Systems & Operations
Set up automations and systems for lead management
Develop company‐wide onboarding packs
Create role descriptions
Create internal procedure documents
Investor Relations & Compliance
Review investor documentation for accuracy
Support HVL events and investor engagement
About You
We're looking for someone who is highly organised, detail-oriented and comfortable managing competing priorities in a professional financial services environment. You take ownership, communicate clearly, and are happy to roll up your sleeves across a variety of tasks.
Ideally you will bring
Proven experience in an office administration, operations or executive support role
Robust written and verbal communication skills, with excellent attention to detail
Confidence with marketing tools and creating professional, branded materials (eDMs, documents, presentations)
A systems mindset comfortable setting up automations, CRM workflows and documented procedures using AI software.
The ability to work independently, maintain confidentiality and handle sensitive information appropriately
Proficiency across office and productivity software (e.g. Microsoft Office, AI tools, CRM systems)
Highly regarded (advantageous)
Experience in financial services, particularly in a compliance or compliance-support capacity
Familiarity with CRM platforms and marketing automation, using Claude Co-work or other AI tools.
Exposure to investor communications or wholesale/sophisticated investor environments
Why Join Us
You'll join a supportive, ambitious team where your work has genuine impact. This is a varied, hands‐on role with real scope to shape how the business operates and, for the right person, the opportunity to stay on beyond the contract. Our business is in a scaling phase, so with the company growing, more opportunities will arise.
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📌 Operations Manager - Maternity Contract (New South Wales)
🏢 Investing Platform
📍 New South Wales