About the role

Plan, organise and coordinate day-to-day administrative functions and office operations to ensure efficient and timely business support. Manage procurement of office supplies, vendor relationships and service contracts to maintain cost-effective operations. Supervise and coordinate administrative staff, including allocating tasks, monitoring performance and providing on-the-job guidance.

Key responsibilities

- Plan, organise and coordinate day-to-day administrative functions and office operations to ensure productive and timely business support

- Manage procurement of office supplies, vendor relationships and service contracts to maintain cost-effective operations

- Supervise and coordinate administrative staff, including allocating tasks, monitoring performance and providing on-the-job guidance

- Develop, implement and review administrative systems, procedures and filing structures to improve workflow efficiency and regulatory compliance

- Prepare correspondence, reports,



meeting minutes and presentations on behalf of management

- Coordinate scheduling and logistics for internal meetings, client appointments and company events

- Maintain records management systems including personnel files, financial documentation and compliance registers

- Liaise with external service providers, government agencies and stakeholders to support organisational requirements

About you

- Minimum 1 year of experience in a similar administrative or office management role

- Strong organisational, communication and problem-solving skills

- Proficiency in MS Office suite

- Ability to manage multiple priorities

- Diploma in Business Administration or equivalent (desirable)

- Experience with accounting software (Xero, MYOB) desirable

- Australian driver's licence (desirable)

📌 Office Manager (Melbourne)
🏢 COVELLIS CLEANING
📍 Melbourne