Anodyne is a specialist pain medicine and psychiatry group based in Subiaco, operating across multiple clinic sites, a day hospital, biotech and an allied health care practice, with related property and investment entities.

We are seeking an experienced Executive Assistant to support our Managing Director. The person who has held this role is moving on after seven years, and we are looking for someone who wants a long-term position of real responsibility.

About the role

You will be the single point of coordination for a busy specialist who owns and directs several businesses. The role spans diary and inbox management, financial and billing administration across multiple entities, liaison with accountants, bankers, solicitors and hospital executives, and support with private affairs.

This is not a role that waits for instruction. You will be given an objective — often briefly and verbally — and be expected to work out what is required, action it, and report back when it is done. The role can involve interstate travel and occasional international travel.

Key responsibilities

- Diary and inbox management for the Medical Director

- Financial and billing administration across multiple entities

- Liaison with accountants, bankers, solicitors and hospital executives

- Support with private affairs





- Bank reconciliation and accounts payable and receivable

- BAS preparation

- Managing multiple open items and tracking progress

- Determining what to escalate and what to resolve independently

About you

- Proven experience as an Executive Assistant, Practice Manager or senior administrator supporting a business owner, executive or senior clinician

- Exceptional attention to detail, particularly with numbers, dates and reconciliations

- Solid financial administration skills — bank reconciliation, accounts payable and receivable, BAS preparation, and confidence in Xero or equivalent

- Organisational capacity to carry many open items at once without losing track of any

- Sound judgement about what to escalate and what to simply resolve

- Absolute discretion with confidential commercial, financial and personal information

- Experience in a medical or private hospital setting, and familiarity with Medicare, DVA and health fund claiming, will be highly regarded

Advantages

- Fully maintained motor vehicle

- Secure parking

- Genuine autonomy and direct access to the decision-maker

- A wide-ranging role across clinical, commercial and private matters that will not look the same two weeks running

📌 Executive Assistant | Specialist Medical Group (Subiaco)
🏢 The Anodyne Centre
📍 Subiaco