Onefocus is an integrated insurance broking, private wealth and accounting & advisory firm supporting small to medium sized businesses, business owners and their families.

We are seeking an organised, proactive and service focused Administration Assistant to support the smooth day-to-day operation of our office and provide administrative support across the business.

This is a varied role suited to someone who enjoys working with people, systems and competing priorities, and takes pride in keeping things organised and running efficiently.

Why join onefocus?

- Join a collaborative professional services firm with a broad range of expertise

- Work in a varied role with exposure to administration, finance, systems and process improvement

- Contribute to a positive and professional workplace

- Use modern accounting, workflow and AI-enabled tools

- Additional 4 wellbeing days each year on top of annual leave

- Be part of a business focused on delivering practical, personalised outcomes for clients

About the role

Reporting to the General Manager of Operations, you will help maintain a professional and productive office environment while supporting staff across our insurance broking, private wealth and accounting & advisory teams.

Your responsibilities will include:

- Welcoming clients and visitors

- Managing incoming calls, mail and general correspondence

- Coordinating office supplies, maintenance, contractors and building requirements





- Identifying opportunities to improve processes through technology and AI tools and platforms

- Supporting staff onboarding and offboarding

- Maintaining office equipment, asset registers and access cards

- Coordinating staff and client events, catering and business travel

- Assisting with reports, proposals, presentations, correspondence and other documents

- Processing and paying supplier invoices and maintaining accounts payable

- Reconciling credit card and bank transactions and maintaining supporting records

- Recording and reconciling accounts receivable and assisting with debtor follow-up

- Providing general administrative support across the business

About you

You will be organised, approachable and confident managing a variety of administrative tasks. You will have:

- Previous experience in administration, office coordination or a similar role within professional services

- Strong attention to detail and excellent organisational skills

- Clear and skilled written and verbal communication skills

- The ability to manage competing priorities and work independently

- A helpful, practical and service focused approach

- Advanced Microsoft Office skills, particularly Word, Excel, Outlook and PowerPoint

- Experience with Xero or similar accounting software including Hubdoc will also be well regarded

- Experience or a strong interest in using AI tools to improve productivity and workflow efficiency

- Basic knowledge of accounting principles helpful

This is a full-time office based role in the Melbourne CBD.

📌 Administration Assistant (Melbourne)
🏢 ONEFOCUS CONSOLIDATED
📍 Melbourne