Procurement and Administration Support Officer

As our Procurement and Administration Support Officer, you'll play a crucial role in keeping our operations running smoothly in our head office on the Sunshine Coast. You will be continually supported by our experienced and friendly team.

Key responsibilities

MYOB Acumatica – high volume purchasing/customer/supplier invoicing and data entry

Purchasing – includes analysing sales, discussing sales with management/sales team and communicating with suppliers. Tracking your orders, checking supplier invoices and receipting stock on arrival.

Stock Control – working with the warehouse manager to ensure no discrepancies. Entering stock transfers and adjustments.

Assistance with imports - arranging freight quotes, checking import documentation, tracking ETA's, co-ordinating container deliveries and pick-ups.

Customer Service – liaising with clients and suppliers professionally

CRM and B2B portal backend operator

Data Accuracy – maintaining customer and inventory records

Accounts Receivables/Payables - back up assistance including creating customer credit memos,



customer invoices and accurate entry of some supplier inventory invoices.

Problem Solving – identifying improvements and contributing to business success

About you

Strong ability to manage complex workloads

Proven experience in a similar administrative role

Excellent written and verbal communication skills

Experience handling purchases and sales in an accounting system

Basic Accounts Receivable/Payable understanding

Experience using Mac (preferred)

Proficiency in Microsoft Excel and Word (intermediate level)

Ability to thrive in a fast-paced environment without compromising accuracy

Independence & Initiative – able to work autonomously and take direction from management

Strong time management, organisational skills, and attention to detail

About us

We are a well-established, family-owned food importer and wholesale distribution business, proudly serving our industry for over 14 years.

Full-time, secure position in a growing business

Supportive team environment with a family-business culture

Early office hours (6 AM - 2 PM) – enjoy afternoons free!

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📌 Procurement and Administration Support Officer (Coolum Beach)
🏢 seek.com.au
📍 Coolum Beach