Job Description

Elite Smart Energy Solutions – South Melbourne VIC

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We're looking for a hands‐on Office Manager to take ownership of day‐to‐day office operations and support the wider team across administration, coordination, and internal processes. This is not a passive admin role — you'll be responsible for keeping things organised, driving consistency, and ensuring the office runs efficiently at all times.

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Key responsibilities

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- Manage and oversee daily office operations and administrative processes
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- Coordinate internal workflows across operations, sales, and customer service
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- Maintain accurate records, documentation, and internal systems
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- Support scheduling, job tracking, and installer coordination
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- Monitor office resources, suppliers, and general facilities management
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- Assist with accounts administration, including invoicing and payment tracking
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- Support onboarding and coordination of administrative staff (onshore and offshore)
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- Identify process gaps and implement improvements to increase efficiency
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About you

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- Proven experience in an Office Manager or similar administrative leadership role
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- Highly organised with robust attention to detail
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- Confident managing multiple priorities in a fast‐paced environment
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- Strong communication skills — direct, clear, and professional
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- Comfortable working across different teams and holding people accountable
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- Proficient in CRM systems (e.g. HubSpot), Microsoft Office, and general admin tools
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- Problem‐solver who takes initiative rather than waiting for direction
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About us

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At Elite Smart Energy Solutions, we specialise in residential solar, battery, air‐conditioning, and heat pump installations across Victoria. We're a fast‐growing, operations‐heavy business where structure, accountability, and efficiency matter.

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Be part of a growing company in the renewable energy industry

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Work closely with senior leadership and have real impact

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Opportunity to shape internal processes and systems

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Stable, full‐time position based in South Melbourne

📌 Office Manager (Victoria)
🏢 Elite Smart Energy Solutions
📍 Victoria