Job Description

Policy and Project Reporting Coordinator

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Policy and Project Reporting Coordinator

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Location: Hawthorn East, Hybrid or Remote

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Employment Type: Permanent | 0.6 FTE to Full-Time

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Reports to: CEO & Provost, Office of the Chief Executive

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We are seeking a highly organised and proactive Policy and Project Reporting Coordinator to support strategic initiatives, governance processes, and organisational effectiveness across The Cairnmillar Institute.

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This is an exciting opportunity to work closely with senior leaders and key stakeholders to coordinate policy development, monitor strategic and operational projects, support quality improvement activities, and deliver high-quality reporting that informs decision‐making and organisational performance.

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If you enjoy bringing structure to complex projects, have a passion for continuous improvement, and thrive in a role that combines governance, reporting and stakeholder engagement, we would love to hear from you.

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ABOUT THE CAIRNMILLAR INSTITUTE

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The Cairnmillar Institute is a not-for-profit provider of psychological services and higher education, with a 65-year history of supporting mental health and training the next generation of practitioners. We offer clinics, short courses, vocational training and accredited postgraduate programs in psychology, counselling and psychotherapy.

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In this role you will:

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- Coordinate organisational policy development, review and implementation processes to ensure compliance with legislative, regulatory, accreditation and governance requirements.
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- Support strategic and operational projects through effective monitoring, reporting, risk tracking and stakeholder engagement.
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- Develop and maintain project reporting systems, dashboards,



templates and performance metrics to support informed decision‐making.
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- Prepare high-quality reports, briefings, papers and committee documentation for Executive Leadership and governance committees.
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- Support organisational planning, accreditation activities, quality improvement initiatives and compliance reporting.
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- Build strong relationships across the Institute and facilitate collaboration on key organisational priorities.
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About You

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You are a highly organised professional with strong analytical and written communication skills. You enjoy working across multiple priorities, engaging with diverse stakeholders, and turning complex information into clear, actionable reports. You bring a continuous improvement mindset, excellent attention to detail, and a commitment to supporting organisational effectiveness and accountability.

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You will bring:

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- A tertiary qualification in health administration, education, project management, quality management, research, psychology, counselling or a related discipline.
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- Demonstrated experience coordinating projects, reporting activities, governance processes or organisational initiatives.
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- Experience developing, reviewing or implementing policies and procedures.
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- Strong report writing, policy drafting and documentation skills.
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- Excellent analytical,



problem‐solving and organisational abilities.
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- Strong stakeholder engagement and relationship management skills.
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- Advanced proficiency in Microsoft Office applications including Word, Excel and PowerPoint.
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- The ability to work independently while collaborating effectively across teams.
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- Experience within higher education, healthcare, mental health, government or not‐for‐profit organisations.
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- Knowledge of governance, accreditation, quality assurance or compliance frameworks.
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- Experience developing dashboards, reporting systems and performance metrics.
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Why Join Cairnmillar?

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- Flexible hybrid and remote working options
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- A supportive and collaborative team environment
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- Opportunities for learning, development and qualified growth
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- Meaningful work that contributes to mental health, education and community wellbeing
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- Exposure to senior leadership and strategic organisational initiatives
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- Salary packaging benefits available
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- A values-driven culture committed to inclusion, belonging and psychological safety
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Our organisation is committed to child safety. We have zero tolerance for child abuse. Applicants should be aware that we require Working with Children, Police and reference checks.

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Cairnmillar is an equal opportunity employer committed to attracting and developing a diverse workforce that reflects the community it serves.

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For enquiries about the role, please contact Kathryn at ***************@cairnmillar.org.au.

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Only shortlisted applicants will be contacted. A Police Check and Working with Children Check will be required from the successful applicant as a condition of employment.

📌 Policy and Project Reporting Coordinator (Victoria)
🏢 The Cairnmillar Institute
📍 Victoria