Job Description

We're partnering with a well-established Trades Business based in Seaford, operating across hire, transport and logistics, who are looking for a hands-on Operations Administration Assistantto join their team. You'll support the wider business across administration, document control, job scheduling, records, office coordination and general operational support.

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Key Responsibilities:

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- Provide day-to-day administration support to management and the wider team.
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- Maintain accurate company, employee, contractor, customer, supplier and operational records.
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- Manage document control, filing, scanning, uploading and archiving.
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- Assist with job scheduling and coordination through Visual Dispatch.
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- Track licences, tickets, certificates, inductions and other required documentation.
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- Help organise and tidy up back-of-house administration systems and processes.
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- Provide ad hoc support with PA duties and accounts administration.
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- Manage office supplies, amenities and general office organisation.
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- Jump in across the business and take ownership of ad hoc tasks as they arise.
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About the Role:

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We're partnering with a well-established Trades Business based in Seaford, operating across hire, transport and logistics, who are looking for a hands-on Operations Administration Assistantto join their team. You'll support the wider business across administration, document control, job scheduling, records, office coordination and general operational support.

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Key Responsibilities:

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- Provide day-to-day administration support to management and the wider team.
n
- Maintain accurate company, employee, contractor, customer, supplier and operational records.
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- Manage document control,



filing, scanning, uploading and archiving.
n
- Assist with job scheduling and coordination through Visual Dispatch.
n
- Track licences, tickets, certificates, inductions and other required documentation.
n
- Help organise and tidy up back-of-house administration systems and processes.
n
- Provide ad hoc support with PA duties and accounts administration.
n
- Manage office supplies, amenities and general office organisation.
n
- Jump in across the business and take ownership of ad hoc tasks as they arise.
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Skills and Experience:

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- Previous experience in Administration, Office Coordination, Operations support or a similar role.
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- Highly organised with strong attention to detail.
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- Confident working with systems, data, spreadsheets and Microsoft Office.
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- Comfortable juggling multiple priorities in a busy environment.
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- Strong communication skills and a friendly, professional approach.
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- Proactive, reliable and willing to take ownership.
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- Practical and adaptable, with a genuine willingness to help wherever needed.
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- Comfortable working within a blue-collar, operational environment.
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- A willingness to learn current systems and processes.
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About the Company:

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You'll be joining a small, established business operating across hire, transport and logistics, where everyone plays a role and no one is afraid to roll up their sleeves and get stuck in. The business is going through an exciting period of growth and improvement, with a strong focus on creating more structure across its systems, processes and administration. You'll have the opportunity to make a real impact by helping bring the office and back-of-house operations to the next level.

📌 Operations Administration Assistant (Victoria)
🏢 Sharp & Carter
📍 Victoria