Job Description

Administration Officer | Fleet Maintenance

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Exciting opportunity available – join our Fleet team and help keep our transport operations moving

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Join DHL Supply Chain as an Administration Officer and become an integral part of our Asset Management team. In this role you'll support the day-to-day management of company fleet assets, vehicle maintenance activities, supplier relationships, and financial administration processes.

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This is a fast-paced and varied role suited to a highly organised administrator who enjoys working with data, coordinating suppliers, and supporting transport operations.

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About the role

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Your responsibilities will include:

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- Processing asset-related accounts and invoices for the company vehicle fleet
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- Accurately entering detailed invoice and maintenance data into internal systems
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- Drawing, receipting, and managing purchase orders and invoices
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- Supporting supplier account reconciliations and other financial administration tasks
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- Administering vehicle maintenance contracts and service agreements
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- Scheduling and coordinating fleet repairs, servicing, and maintenance activities
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- Maintaining accurate fleet and asset records
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- Liaising with vehicle and maintenance suppliers to ensure timely service delivery
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- Building robust relationships with internal stakeholders and external service providers
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- Providing administrative support across the Asset Management team as required
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Find your place at DHL Supply Chain

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By joining DHL Supply Chain, you are joining a company that offers limitless opportunities to grow. We're proud of our supportive work environment where employees are given the tools and training they need to learn, grow, and succeed.

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We also offer:

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- A world-class training program to expand your skills and develop your career
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- Annual bonuses and merit reviews
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- Staff engagement activities, volunteering opportunities, and site events
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- Employee of the Month and Employee of the Year recognition programs
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- Access to Perkbox and discounts with many leading brands
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What you'll bring

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- Previous administration experience, preferably within transport, fleet, logistics, maintenance, or asset management
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- Strong communication and relationship-building skills
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- Professional phone and email communication skills
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- High attention to detail and accuracy in data entry and invoice processing
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- Experience working with purchase orders and invoices
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- Intermediate to advanced Microsoft Excel skills
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- Strong organisational skills and the ability to manage multiple priorities
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- Confidence learning and using new systems
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- A proactive approach to problem solving
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- Ability to work independently and as part of a team
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Experience within the transport industry will be highly regarded.

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This is an exciting opportunity to join a global logistics leader and contribute to the success of our transport operations.

📌 Administration Officer | Fleet Maintenance (Williamstown)
🏢 DHL Supply Chain
📍 Williamstown