Job Description

Proactive and organised EA & Office Manager to support the ANZ operations at a global life sciences company. This role is central to ensuring a smooth and engaging workplace experience for our employees, while also managing day-to-day office operations and administrative tasks.

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Key Responsibilities:

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Employee Experience & Engagement

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- Ensure a consistent and positive employee experience across all regional offices.
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- Coordinate town halls, social events, and assist with video conferencing setup.
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- Support the implementation of the wellbeing program.
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Office Administration

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- Oversee general office tasks including mail handling, pantry supplies, and vendor coordination for office supplies and catering.
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- Assist with travel and event logistics: booking venues, arranging accommodation, coordinating catering, and preparing visa invitation letters.
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- Facilitate communication between departments and external partners.
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- Provide administrative support to regional leadership as needed.
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Facilities Coordination

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- Identify and resolve office management issues, analyse data, and provide recommendations.
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- Collaborate with the facilities team and site leadership on safety and maintenance updates.
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Finance Administration

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- Manage finance-related tasks such as vendor setup in Ariba,



raising purchase requests/orders and processing invoices
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Employee Onboarding & Offboarding

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- Coordinate onboarding logistics including supplies, ID badges, and laptops in collaboration with relevant teams.
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- Support offboarding processes and ensure smooth handovers.
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- Liaise with ANZ consultants and coordinate onboarding orientation sessions (delivery not required).
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Note: Responsibilities may evolve based on business needs.

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What We're Looking For:

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Essential Skills & Qualifications

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- Solid written and verbal communication skills in English.
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- Ability to write clear, concise, and professional emails.
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- High attention to detail and ability to manage urgent, varied tasks.
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- Excellent organisational and planning skills.
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- Proficiency in Microsoft Office (Outlook, Word, PowerPoint).
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- Self-starter with sound judgment and the ability to work independently.
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- Discretion and sensitivity when handling confidential information.
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Preferred Experience

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- Minimum 5 years of relevant experience supporting senior management in a multinational corporate environment.
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- Experience in life sciences, biotech, or pharmaceuticals is a plus but not required.
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Education

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- High school diploma required; tertiary education preferred.
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📌 EA & Office Manager (Victoria)
🏢 ProClinical
📍 Victoria