Early Years Administration Support Officer

Location: 16 Woodlea Dr, Glen Waverley VIC 3150
Reports to: Early Years Operations Manager
Employment Type: Full-time

About the Role

Are you organised, proactive and great at keeping things running smoothly?

bestchance is looking for an Early Years Administration Support Officer to join our Early Years team. This is a varied role where you will provide administration and coordination support across our kindergarten and early childhood services.

You will work closely with our Early Years leadership team, services, Finance, People & Culture and external stakeholders to help ensure our programs operate efficiently and meet their compliance and reporting requirements.

You will also provide support with relief staffing, helping services find suitable educators and maintain staffing coverage when team members are absent.

What You'll Be Doing

- Providing day-to-day administration support to the Early Years team.
- Maintaining staff, qualification, compliance and service records.
- Supporting School Readiness Funding (SRF) and other funding administration.
- Assisting with reports, acquittals, expenditure tracking and reconciliations.
- Supporting Early Years leaders with meetings, reports and projects.
- Coordinating relief educators and helping fill staffing gaps when required.
- Communicating with educators, service leaders, Finance, People & Culture and external stakeholders.
- Supporting compliance, data accuracy and continuous improvement.
- Helping the Early Years team deliver high-quality services to children and families.

About You

We are looking for someone who is:

- Highly organised and enjoys keeping things on track.
- Confident communicating with different people.




- Accurate and has strong attention to detail.
- Comfortable managing multiple tasks and deadlines.
- Proactive and able to work independently.
- A robust team player who enjoys supporting others.
- Confident using Microsoft Office, particularly Excel, Word and Outlook.
- Comfortable working with confidential information.
- Interested in administration, coordination, funding and workforce support.

Experience in Early Childhood, Education, Community Services, funding administration or workforce coordination will be highly regarded.

Essential Requirements

- Previous administration or coordination experience.
- Robust communication and organisational skills.
- Good computer skills, particularly Microsoft 365.
- Current Victorian Working with Children Check.
- Satisfactory National Police Check.

A qualification in Business Administration or a related area is desirable but not essential.

Why Join bestchance?

At bestchance, you will be part of a supportive team that works together to make a difference for children, families and communities.

If you are an organised and motivated administration professional looking for a varied role where no two days are exactly the same, we'd love to hear from you.

Child Safety

bestchance is committed to the safety, wellbeing and inclusion of all children. All employees are expected to actively promote child safety and contribute to a culture where children are respected, heard and protected from harm.

bestchance is a child safe and equal opportunity employer. We are committed to child safety and have zero tolerance of child abuse. Applicants should be aware that we carry out Working with Children, Police Records and reference checks to ensure that we are recruiting the right people.

📌 Early Years Administration Support Officer (Glen Waverley)
🏢 bestchance
📍 Glen Waverley