Coordinate day-to-day office operations to ensure a clean, safe, and functional workspace.

- Coordinate day-to-day office operations to ensure a clean, protected, and functional workspace.
- Manage facility services including cleaning, waste management, security, and utilities.
- Liaise with landlords, contractors, and service providers regarding building maintenance and repairs.
- Oversee planned and reactive maintenance activities, ensuring minimal disruption to operations.

Occupational Health & Safety (OH&S;)

- Support implementation and ongoing compliance with workplace health and safety policies and procedures in line with Victorian legislation.
- Conduct workplace inspections, risk assessments, and safety audits.
- Maintain incident and hazard reporting systems, ensuring timely investigation and resolution.
- Coordinate safety training, inductions, and emergency preparedness (e.g. fire wardens, evacuation drills).
- Lia ise and report regularly to OMICRON’s international network of OH&S; professionals.
- Promote a culture of safety and continuous improvement.

Access & Security Management

- Administer access control systems (e.g. fobs, keys, visitor management).
- Ensure secure ac cess protocols are followed by employees, contractors, and visitors.
- Maintain access registers and manage onboarding/offboarding access requirements.

Administrative Support

- Provide general administrative support related to facilities and office management.
- Maintain records, reports, and documentation relating to facilities, quality, safety, and procurement.
- Assist with office-related projects,



relocations, or improvements.

- Engage, coordinate, and monitor third-party contractors and service providers.
- Ensure all contractors comply with OH&S; requirements and site policies.
- Review service agreements and ensure deliverables are met.

What we’re looking for

Skills & Experience

- Proven experience in office coordination, facilities management, or a similar role.
- Knowledge of OH&S; legislation and practices (Victoria preferred).
- Exposure to quality management and internal auditing.
- Experience in procurement, vendor management, and contractor coordination.
- Strong organisational and multitasking skills.
- Excellent communication and stakeholder management abilities.
- Ability to work independently and manage competing priorities.
- Comfortable working in cross-functional and international teams .
- Able to provide a National Police Check if requested

Qualifications

- Certificate or Diploma in Business Administration, Facilities Management, or related field (desirable).
- OH&S; certification or training (desirable).

Key Attributes

- Proactive and detailed-oriented .
- Strong problem-solving skills.
- High level of reliability and accountability.
- Customer-service mindset.
- Commitment to safety and continuous improvement.

- Office-based role located in Mill Park, with occasional interaction with contractors and external providers.
- May require occasional after-hours coordination for urgent maintenance or safety matters.

Office & Facility Coordinator • Melbourne, VIC, AU

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📌 Office & Facility Coordinator (Melbourne)
🏢 OMICRON electronics
📍 Melbourne