EXPERIENCED SALES ADMINISTRATOR — PROJECT MARKETING

EXPERIENCED SALES ADMINISTRATOR — PROJECT MARKETING

Pialba, Hervey Bay | Full-time | 9-day fortnight

Win Projects is looking for an experienced Sales Administrator to join our specialist project marketing team in Hervey Bay.

We are not a traditional residential agency. Win Projects specialises in high-volume, off‑plan sales of residential land, house and land packages, and apartments, working across some of the Fraser Coast’s major new estates and developments.

This is a key support role within a busy, professional sales environment where accuracy, organisation and strong systems are critical.

THE ROLE

You will work closely with our sales and project marketing team, helping manage multiple sales and projects at various stages—from enquiry through to contract and settlement.

Key responsibilities will include:

- Preparing and maintaining sales contracts and documentation
- Preparing Form 6s, Letters of Offer and related sales documentation
- Managing multiple sales files and contract milestones
- Maintaining estate sales spreadsheets and reporting
- Managing and updating information within VaultRE
- Liaising with buyers, solicitors, developers, builders and internal staff
- Supporting new project and stage releases
- Tracking sales, deposits, contracts, conditions and settlements
- Assisting with marketing campaigns, database communications and mailouts
- Maintaining accurate records across multiple projects
- Providing general sales administration and team support
- Assisting with reception and wider office administration when required

ABOUT YOU





This role will suit someone who already understands the pace and discipline required in real estate sales administration.

We are looking for someone who is:

- Experienced in the real estate industry
- Experienced with sales contracts and property transactions
- Highly competent with VaultRE or similar real estate CRM systems
- Advanced and confident with Excel spreadsheets
- Extremely organised and accurate
- Comfortable managing numerous transactions simultaneously
- Professional when dealing with clients, developers and external consultants
- Energetic, proactive and able to work ahead rather than wait for instructions
- Strong with technology and able to learn new systems quickly
- Reliable, committed and looking for a genuine long‑term career opportunity

A current Queensland real estate registration or licence would be highly regarded.

WHY WIN PROJECTS?

Win Projects has been involved in the Hervey Bay property market for many years and specialises in project marketing across the Fraser Coast.

We have a substantial pipeline of future projects and ongoing work, providing job security and long‑term career opportunities.

You will be joining:

- A dedicated and experienced team
- A contemporary, professional office in Pialba
- A high‑performing specialist project marketing business
- A company with significant forward work
- A role with genuine opportunity to grow as the business expands

WORK‑LIFE BALANCE

We also believe good people should have a life outside work.

- 9‑day fortnight
- Every second Friday off
- Office closes at 1pm every Friday
- Monday to Thursday: 8am–5pm

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📌 EXPERIENCED SALES ADMINISTRATOR — PROJECT MARKETING (Fraser Coast Regional)
🏢 Win Projects
📍 Fraser Coast Regional