Work With Us

Administration Assistant

Applications must be received before: 20/09/2026 11:59 pm

Type: Part Time

Hours per week: 20

Location: Coffs Harbour

For more information, please contact Nicki Clarke, Executive Manager: Operations, on (02) 66 51 1788

Position Overview

Blue Sky Community Services is seeking a part-time Administration Assistant to join our Operations team commencing immediately. We are looking for a professional and values‑aligned individual to join our supportive and friendly team and contribute to high-quality customer service.

The Administration Assistant will work from our Peterson Road office in Coffs Harbour. This position is 20 hours per week, 5 hours a day over 4 days a week and must be available to work Fridays. The position is offered on a fixed‑term basis until October 2027.

This position is graded at level 2.1 ($36.22) to 2.4 ($39.53) of the SCHADS Award.

Blue Sky Community Services values diversity and encourages applications from candidates of all backgrounds, including Aboriginal and Torres Strait Islander peoples, people with disability, people from culturally and linguistically diverse backgrounds, people of all ages, and people who identify as LGBTQIA+. We welcome the skills, experiences and perspectives of all people to ensure our workforce is representative of the communities we work with and live in.

The Administration Assistant Will

- provide high-quality administrative support, including meeting coordination, travel arrangements, document preparation, and minute‑taking
- deliver excellent front‑of‑house customer service, including welcoming visitors, managing sign‑in processes, and assisting clients with enquiries professionally and confidentially
- manage communications effectively, including answering phones, responding to emails, and forwarding messages in a timely and professional manner
- coordinate office operations and logistics, such as booking appointments,



setting up meetings, maintaining calendars, and organising catering and travel
- maintain accurate records, registers, and databases, including vehicle registers, asset tracking, archiving, and general documentation
- support general office management, including monitoring supplies, ordering equipment, maintaining office tidiness, and ensuring smooth day‑to‑day operations
- assist staff and projects with administrative tasks, including research, data collation, appointment coordination, and support for program or project activities
- identify and respond to administrative needs proactively, using initiative to manage tasks independently and escalating IT or operational issues where required.

Who We Are Looking For

- relevant qualifications, skills and/or experience that are transferable to performing the role to a high standard
- robust organisational and time management skills, with the ability to manage multiple priorities in a fast‑paced environment
- excellent communication and customer service skills, with a professional and approachable manner
- proven administrative experience with close attention to detail and accuracy
- the ability to work both independently and collaboratively, using initiative to get things done
- a commitment to professionalism, confidentiality, and positive team and organisational values.

About The Operations Team

Our Operations team provides support to the whole organisation across all operational areas and plays a crucial role in supporting various functions, including (but not limited to) admin, logistics, IT, safety and risk management, and overseeing our organisational vehicles.

We are an inclusive employer

We believe that the makeup of our workplace should reflect the diversity of the communities we work within. We therefore strongly encourage people with diverse backgrounds and cultures, and people who have lived experience of disability, to apply to work with us.

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📌 ADMINISTRATION ASSISTANT (Coffs Harbour)
🏢 Blue Sky Community Services
📍 Coffs Harbour