Aspect Personnel is hiring an Office/Operations Manager to cover a 12-month maternity leave contract. Reporting to the Managing Director, you'll manage the day-to-day running of the office - finance support, HR administration, compliance, supplier and office management - and lead one direct report.

About you

You've worked in operations, office management or business administration in small to medium-sized businesses, ideally under 100 people, and be able to draw upon your experiences across multiple firms. You're organised, discreet and practical, and comfortable moving between tasks - from following up an overdue invoice to reviewing a policy to organising a team event. You're used to supporting or managing a junior team member and happy to be in a hands-on role rather than strategic.

What you'll be doing

- Overseeing day-to-day office and administrative operations, including facilities, IT coordination, and supplier and contract management
- Managing accounts receivable and following up on outstanding debtors, working with our bookkeeper and supporting budget tracking
- Leading and mentoring an administrator - delegating work, running regular check-ins, and supporting their development
- Managing the employee lifecycle: onboarding, offboarding, HR record-keeping and training registers
- Maintaining our ISO QA system




- Identifying operational risks and inefficiencies, and implementing solutions
- Coordinating company events, meetings and travel arrangements
- Supporting the MD with budgeting, insurance and supplier negotiations

What you'll bring

- Experience in an operations, office or business management role in multiple small to medium-sized organisations
- Experience with finance, particularly accounts receivable / debtor management and reporting (Xero preferred)
- Experience working with an external Bookkeeper / Accountant
- Experience leading, mentoring or supervising at least one team member
- Strong organisational skills and the ability to manage competing priorities
- Natural problem solver
- Discretion and a high level of confidentiality
- Positive communication and stakeholder management skills, internal and external
- Confidence with standard office software and systems

This is a 12-month fixed-term contract covering maternity leave to start mid/late October.

Offering

- A mix of 'all team days' and hybrid work
- Caring, supportive small team workplace'
- Team incentives, regular social events and wellbeing initiatives
- Access to modern AI tools
- A solid brand with long-standing relationships across Melbourne's built setting sector

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📌 Operations Manager (Melbourne)
🏢 Aspect Personnel
📍 Melbourne