Protech is seeking an experienced Administration Officer to join our client, Mount Pleasant Operations (MPO), on a 12-month maximum term contract.
This is an exciting opportunity to provide high-level administrative support to the Project Manager and Senior Leadership Team (SLT) within a dynamic mining environment. We are seeking a highly organised professional who thrives in a quick-paced role, can manage competing priorities, and takes pride in delivering exceptional support.
About the Role
As the Administration Officer, you will be responsible for providing quality, timely administrative support across the site while actively contributing to a positive team environment. This role can be offered on a full-time basis (5 days per week), however we are also open to considering exceptional candidates seeking a 3-4 day per week arrangement.
What's on Offer
- Flexible 3-5 day working arrangement
- Opportunity to work with a leading mining operation in the Upper Hunter
- Diverse and varied role supporting key site leaders
- Supportive and collaborative team environment
Key Responsibilities
- Extensive diary and email management for senior leaders
- Provide administrative support to the Project Manager and Senior Leadership Team
- Prepare agendas, meeting packs and supporting documentation
- Attend meetings and produce detailed, accurate minutes
- Track project actions and assist with project administration requirements
- Proofread, prepare and format correspondence, reports and presentations
- Format large and complex documents to a professional standard
- Coordinate document workflows and maintain records
- Manage calendars, appointments and scheduling requirements
- Coordinate internal and external meetings and training sessions, including venue bookings, catering and stakeholder invitations
- Organise site, offsite and community events
About You
- Certificate III in Business Administration or equivalent experience
- Previous experience in an administrative, executive assistant or project support role
- Advanced Microsoft Office skills, including Outlook, Word, Excel and PowerPoint
- Exceptional organisational and time management skills
- Strong attention to detail with excellent proofreading and document formatting capabilities
- The ability to manage multiple priorities and meet deadlines
- Excellent written and verbal communication skills
- Strong stakeholder engagement and relationship-building skills
- A proactive approach and the ability to work both independently and collaboratively