Job Description

Are you looking to launch an exciting career with a global automotive organisation?

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An exciting opportunity is available for a highly organised, proactive and personable Executive Assistant to support the HR Director and provide broader coordination support to the HR Leadership Team and wider HR function. This is a 12 months contract with strong potential of on-going extension.

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This is a fantastic entry point into the world of HR, offering exposure to strategic decision-making, senior stakeholder engagement and the inner workings of a high-performing HR team.

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You'll gain valuable experience while developing foundational skills that can support a long-term career in EA, business partnering, people operations or corporate support.

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About the Role

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Working closely with the HR Director and HR Leadership Team, you will provide high-quality executive and coordination support while helping ensure the HR function operates efficiently and effectively.

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This is a varied role where you will have the opportunity to build your professional skills, work with senior stakeholders and gain practical exposure to a broad range of HR activities.

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Key Responsibilities

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Executive Support to the HR Director

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- Manage the HR Director's complex and dynamic calendar, proactively resolving scheduling conflicts and prioritising competing demands
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- Coordinate domestic and international travel arrangements, itineraries, and expense reporting
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- Prepare, format, and proofread correspondence, presentations, reports, and board papers
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- Act as the first point of contact for the HR Director, screening and triaging enquiries with professionalism and discretion
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- Coordinate and prepare materials for leadership meetings, town halls,



and executive reviews
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- Manage confidential and sensitive information with the utmost discretion and integrity
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- Track action items and follow-ups on behalf of the HR Director, ensuring deadlines are met
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About You

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- A recent tertiary qualification in Human Resources, Business Administration, Psychology, Communications, or a related field
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- Strong written and verbal communication skills
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- Excellent organisational skills with the ability to manage multiple priorities and deadlines
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- High attention to detail and a commitment to accuracy
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- Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word); experience with Teams and SharePoint is a plus
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- A professional, discreet, and mature approach to handling confidential information
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- A positive, can-do attitude with a genuine enthusiasm for building a career in HR
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- Strong interpersonal skills and the ability to build relationships with stakeholders at all levels
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- Ability to work autonomously while also thriving in a collaborative team environment
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- Adaptability and resilience in a fast-paced, dynamic corporate environment
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What We Offer

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- A unique opportunity to gain firsthand exposure to executive-level HR operations and decision-making at a leading global automotive company
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- Mentorship and coaching from experienced HR professionals and senior leaders
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- Structured development pathways and exposure to various HR disciplines (talent acquisition, learning & development, employee relations, HR business partnering)
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- A supportive, inclusive team culture that champions growth and continuous learning
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- The chance to build a strong qualified network as a launchpad for a long-term HR career
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📌 Executive Assistant (Victoria)
🏢 Invenio
📍 Victoria