Job Description

Administrative Assistant/ Personal Assistant

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Are you an energetic and detail-oriented administrator

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Due to business growth and requirements we're seeking an Administrative Assistant/PA to join us.

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You will play a key role in keeping our office running smoothly and taking care of personal support to our Managing Director, their day-to-day tasks and personal obligations.

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No two days are the same - responsibilities will include:

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- Providing administrative support to the team
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- Managing correspondence, emails, and client communications
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- Scheduling appointments and coordinating meetings
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- Assisting with document preparation and data entry
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- Maintaining records and filing systems
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- Supporting office operations and general administrative tasks
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- managing and anticipating team travel requirements, including booking flights and accommodation
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- Assistance with accounts - reconciliation, invoice, quotes, accounting software.
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- Assistance with marketing and sales
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- Site visits with reporting duties
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- .Options to travel around regional Victoria with director.
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What We're Looking For:

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- Positive knowledge of IT systems.
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- Strong organisational and multitasking skills
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- Excellent communication and interpersonal abilities with the ability to work hard and have fun at work.
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- Proficiency in Microsoft Office (Word, Excel, Outlook)
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- A proactive and positive attitude
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- Previous administrative experience.
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- Somone who enjoys learning and shows growth potential.
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- .Good knowledge of Ai systems
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- .Marketing experiences.
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Contract role

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Starting 20 hours a week.

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Potential to increase

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Contract negotiable based on experience.

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Commissions

📌 Administrative Assistant/ Personal Assistant (Victoria)
🏢 Extol constructions
📍 Victoria