Job Description

Accounts Receivable & Front Office Coordinator

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Irizar Asia Pacific is looking for an experienced Accounts Receivable & Front Office Coordinator to become a trusted and highly visible part of our Pakenham business.

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Reporting directly to the CFO and joining a collaborative four-person finance team, you will own key accounts receivable activities while also managing our front-of-house experience and supporting the practical day-to-day needs of teams across the business.

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This is an opportunity for someone who enjoys being known as the person who follows things through: customers are supported, accounts are kept on track, visitors are welcomed, the office is organised and the important details do not get missed.

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Why this role is different

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This is not a back-office collections position, and it is not a conventional reception role.

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You will have meaningful ownership of accounts receivable including customer statements, overdue-account follow-up, payment arrangements, account queries and debtor reporting while being the welcoming, organised and dependable first point of contact for visitors, customers, suppliers and employees.

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Your work will directly support:

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- Healthy cash flow and strong customer relationships.
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- A polished, professional experience for every visitor and caller.
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- A well-organised workplace where teams can focus on their work.
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If you like variety, enjoy connecting people and take genuine pride in being dependable, this is a role where your contribution will be seen and valued every day.

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What you'll do

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- Take ownership of key Accounts Receivable activities, including monthly statements, overdue-account follow-up, customer queries,



payment plans and debtor reporting.
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- Build constructive customer relationships while confidently progressing outstanding payments and resolving account discrepancies.
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- Support daily finance administration, including accounts inbox management, invoice distribution, payment processing, debit-card reconciliations, credit applications and corporate-card reviews.
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- Be the professional and welcoming face of Irizar: greet visitors, manage reception calls, coordinate sign-in and ensure visitors are appropriately inducted for site access.
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- Coordinate office administration and facilities requirements, including stationery, amenities, catering, uniforms, cleaning and supplier relationships.
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- Coordinate employee and visitor travel, accommodation and rental-car bookings.
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- Support fleet administration, including vehicle registers, servicing, insurance records, licence checks, fuel-card documentation, infringements and trade-plate administration.
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- Maintain key business registers and systems, including asset records, contact lists and other administrative documentation.
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- Assist with team and company marketing events, internal communications and ad hoc support across the business when required.
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What you'll bring

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You will be organised, commercially aware and naturally service-focused,



with the confidence to communicate professionally with customers and colleagues at every level.

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You will ideally have:

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- Demonstrated experience in Accounts Receivable, credit control, finance administration or a comparable role.
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- Confidence following up outstanding accounts in a professional, calm and solutions-focused way.
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- Strong organisation, attention to detail and follow-through across multiple competing priorities.
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- The maturity and judgement to handle financial, employee and customer information with discretion.
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- Microsoft Office and Excel skills, with confidence learning finance and business systems.
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- Clear, warm and professional communication skills in person, by phone and in writing.
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- A practical, proactive and team-oriented working style.
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Why join Irizar?

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- A full-time, permanent role based at our modern Pakenham facility.
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- Direct exposure to and support from the CFO within a close-knit finance team.
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- Genuine variety, autonomy and visibility across the organisation.
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- A role where you will build trusted relationships with leaders, teams, customers and suppliers.
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- Competitive remuneration aligned with your experience and capability.
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- A qualified, practical and supportive working environment.
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- Regular team lunches, business updates and a culture that recognises people who make a positive difference.
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Irizar Asia Pacific manufactures and supports premium buses and coaches for customers across Australia. From our Pakenham facility, we work across school, charter, mining and luxury-coach markets, with a strong commitment to quality, safety, innovation and customer service.

📌 Accounts Receivable & Front Office Coordinator (Victoria)
🏢 Irizar Asia Pacific
📍 Victoria