Job Description

MA Financial Group Limited, formerly Moelis Australia, is an ASX-listed financial services firm specialising in asset management, lending, corporate advisory, and equities. Launched in 2009, we have advised on transactions worth over $110 billion and assisted clients to raise $11.5 billion in equity capital markets. Today, we have $15+ billion in assets under management.

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Established as a joint venture with NYSE-listed Moelis & Company – a leading global independent investment bank – the firm has grown to become a team of ~400 across Sydney, Melbourne, London, Beijing, Shanghai, and Hong Kong.

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Our asset management division, MA Asset Management, creates and manages investment opportunities for institutional, wholesale and retail investors in real estate, credit, hospitality, private equity and venture capital.

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Role Overview

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This is an exciting opportunity to join MA Financial's Fund Operations Team, supporting the Global Credit Solutions business.

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The Fund Operations Executive will be responsible for a broad range of business-as-usual middle-office activities across managed credit funds, while also contributing to operational projects, new fund launches, service-provider oversight and the ongoing enhancement of the Fund Operations control environment.

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The role will work closely with investment teams, custodians, administrators, counterparties and other internal and external stakeholders to support effective fund operations throughout the investment lifecycle.

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This role is an exciting opportunity to join the Fund Operations Team supporting MA's Global Credit Solutions business. The Fund Operations Executive will be responsible for a range of BAU 'Middle Office' functions and assist with project work as required.

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Key Responsibilities

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Settlements and Middle-Office Operations

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- Perform and oversee settlement activities across credit funds, ensuring transactions are processed accurately and within required timeframes.
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- Maintain key controls relating to transaction settlements and identify opportunities to strengthen or enhance existing controls.
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- Work directly with counterparties, custodians and service providers to investigate and resolve settlement exceptions.
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- Provide operational support to investment teams in relation to trade support, portfolio positions, cash balances and other middle-office queries.
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- Assist with operational aspects of intercreditor and participation deeds, including coordination and preparation of forms of proper instruction.
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Reconciliations and Fund Oversight

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- Perform and review monthly position and interest accrual reconciliations, investigating and resolving exceptions on a timely basis.
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- Oversee monthly allotment processes and ensure appropriate controls and supporting documentation are maintained.
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- Monitor and report material operational exceptions and outstanding items, ensuring appropriate escalation and resolution.
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Drawdowns, Liquidity and Treasury Operations

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- Monitor drawdown requests and deliver the required instructions in accordance with the applicable delegation framework.
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- Monitor fund liquidity in connection with drawdowns and other operational requirements, escalating potential liquidity shortfalls to the relevant Portfolio Management team and following through to resolution.
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- Provide oversight of hedging operations, collateral management activities and treasury-related processes across managed funds.
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New Fund Launches and Operational Readiness

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- Manage the Fund Operations workstream for new fund launches.
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- Coordinate operational onboarding with administrators, custodians, banks and other service providers.
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- Oversee account establishment, operational setup and readiness assessments prior to launch.
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- Ensure appropriate operational controls, procedures, responsibilities and escalation arrangements are established before commencement of operations.
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- Coordinate with relevant internal stakeholders to ensure operational requirements and dependencies are identified and completed prior to launch.
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- Maintain effective working relationships with administrators, custodians and other key service providers.
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- Attend monthly service-level agreement and service-review meetings with relevant providers.
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- Monitor service-provider performance against agreed service standards and follow up outstanding actions and recurring issues.
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- Escalate material service issues and support remediation where required.
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AML/KYC and Investor Onboarding

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- Oversee operational aspects of AML/KYC and investor onboarding processes, ensuring activities are completed in accordance with applicable internal policies, procedures and regulatory requirements.
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- Coordinate with relevant internal teams and external service providers to resolve onboarding exceptions and outstanding requirements.
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Operational Risk and Controls

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- Maintain a strong operational control setting across the Fund Operations function.
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- Assist with the design and implementation of new operational controls, policies and procedures.
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- Draft and maintain procedures, checklists, templates, control documentation and process maps where required.
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- Identify control gaps, recurring exceptions and process inefficiencies, and recommend appropriate remediation or process improvements.
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- Demonstrate appropriate awareness of, and compliance with, MA Financial's applicable risk and control frameworks.
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Projects and Change

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- Work closely with relevant project teams on the implementation of a centralised data platform and the migration of credit funds to a new service provider.
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- Represent Fund Operations requirements in project design, testing, implementation and transition activities.
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- Support data validation, operational readiness, process redesign and implementation of controls associated with system and service-provider changes.
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- Contribute to other Fund Operations projects and business initiatives as required.
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Incident and Exception Management

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- Act as a senior escalation point for operational incidents, exceptions and complex queries.
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- Coordinate timely investigation and resolution of operational issues with relevant internal and external stakeholders.
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- Support root-cause analysis and implementation of preventative or corrective actions for material or recurring issues.
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Reporting and Team Support

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- Monitor and report key operational metrics, control exceptions, service-provider performance and outstanding actions to the Fund Operations Manager and relevant stakeholders.
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- Mentor and support junior team members, promoting sound operational practices and a strong control culture.
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- Contribute to the development of team capability, knowledge sharing and operational expertise.
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📌 Fund Operations Executive (New South Wales)
🏢 MA Financial Group
📍 New South Wales