Job Description

Senior Administration Officer

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Are you highly organised, reliable, and someone people naturally trust to keep things running smoothly?

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This is a unique opportunity to step into a Senior Administration Officer role supporting a progressive Global Chief Financial Officer and Company Secretary in a privately owned, high-growth organisation with operations across Australia, Canada, the US and the UK.

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We are open to candidates from a range of backgrounds — including retail, hospitality, operations, logistics, administration, or project coordination — who bring strong organisational skills, sound judgement, and a proactive mindset, along with a stable work history that reflects reliability and career growth.

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About the role

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Reporting directly to the Global CFO, you will play a key role in ensuring the smooth day-to-day operation of the CFO's office. You will provide high-level administrative, coordination, and organisational support, helping manage priorities, streamline workflows, and keep things operating efficiently.

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The CFO is highly progressive and embraces emerging technologies and AI to improve decision-making and productivity, making this an ideal opportunity for someone who enjoys working smarter and continuously improving how things are done.

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What you'll be doing

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- Provide high-level administrative and coordination support to the Global CFO and Company Secretary.
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- Manage a complex, international calendar across multiple time zones, proactively resolving conflicts and prioritising effectively.
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- Coordinate domestic and international travel, including flights, accommodation, visas, itineraries and key meetings.
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- Support inbox and correspondence management, including drafting communications where appropriate.
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- Act as a key point of contact for internal and external stakeholders, ensuring professional and timely communication.
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- Maintain accurate, organised, and confidential records and documentation.
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- Identify opportunities to improve processes and adopt technology and AI-enabled tools to enhance efficiency.
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About you

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You may already be working in administration, team support, office coordination, customer service, operations, or a similar role in a quick-paced environment where organisation, communication, and problem-solving are essential.

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We're looking for someone who is dependable, detail-oriented, emotionally intelligent, and comfortable working with senior stakeholders.

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You'll bring:

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- A strong track record of reliability and performance in administrative, coordination, customer-facing, or operational roles.
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- A stable and credible work history that demonstrates commitment, professional growth, and the ability to take on increasing responsibility over time.
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- Excellent organisational skills and the ability to manage competing priorities.
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- High emotional intelligence and confidence interacting with a range of stakeholders.
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- Strong communication skills, both written and verbal.
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- Solid Microsoft Office skills (Outlook, Word, PowerPoint, Excel, Teams).
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- A proactive mindset and willingness to take ownership of tasks and follow through.
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- Interest in technology, innovation, and AI-driven ways of working.
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- A high level of professionalism, discretion, and integrity.
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Formal qualifications in Business Administration or a related field are beneficial but not essential.

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Why you'll love it

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- A high-impact role supporting a Global CFO in a growing international business.
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- Exposure to global operations and senior leadership.
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- Hybrid working – based in Dandenong South with flexibility to work from home and other locations, including Mt Eliza.
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- Opportunity to shape how the CFO's office operates, including adopting modern tools and AI.
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📌 Senior Administration Officer (Victoria)
🏢 Daniels-Sharpsmart
📍 Victoria