Job Description

Executive and Administration Officer -12-month max-term contract

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We are a highly regarded not-for-profit, values-based organisation, offering residential, community and in-home aged care for over 30 years, to older people living in and around the city of Manningham.

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Position Overview

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As the Executive and Administration Officer, you will provide high-level secretarial and administrative support to MannaCare's Board and CEO.

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You will coordinate Board and Committee activities, prepare professional documentation, maintain corporate records and support a range of organisational and office administration functions. This position requires discretion, excellent attention to detail and the ability to effectively manage multiple priorities. Available3 working days per week: Tuesdays, Wednesdays and one additional day based on MannaCare's needs.

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Key Responsibilities

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- Prepare agendas, record accurate minutes for Board, Committee and management meetings, and compile and distribute Board reports.
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- Arrange meetings, room bookings and special events.
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- Maintain Association membership records, the central filing system and other corporate registers.
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- Prepare and distribute newsletters, coordinate the production of the Annual Report, and upload information to the staff intranet, website or social media platforms as required.
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- Maintain authorised staff access and key-person details across external platforms such as PRODA, myGov and My Aged Care.
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- Coordinate organisational purchases, including stationery and office consumables, and assist with maintenance requests for Waratah House.
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- Support special projects delegated by the CEO and contribute to improving administrative systems and organisational processes.
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- Work collaboratively with colleagues, contribute to problem-solving and service improvements, and participate in relevant training and development.
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About You

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To succeed in this role, you will have:

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- Advanced proficiency in Microsoft Office applications.
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- Previous experience in an executive support, administration or similar role.
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- Experience preparing agendas, taking minutes and compiling professional correspondence and reports.
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- Robust organisational and time-management skills.
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- The ability to prioritise effectively, meet deadlines and manage multiple tasks.
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- Excellent written and verbal communication skills.
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- Strong attention to detail and a commitment to producing accurate, professional work.
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- Excellent interpersonal skills and a friendly, respectful approach.
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- The ability to maintain discretion, privacy and confidentiality.
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- A current satisfactory Police Check and NDIS Worker Screening Check, or the ability to obtain them.
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What We Offer

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- A 12-month maximum-term contract.
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- 3 working days p/w: Tuesdays, Wednesdays and one additional day based on MannaCare's needs.
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- Competitive remuneration.
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- Not-for-profit salary packaging of up to $15,900.
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- Meals and entertainment salary packaging of up to $2,650 per year.
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- Novated leasing options.
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- A cohesive, collaborative and team-focused working environment.
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- Ongoing mentoring and professional development.
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- Work-life balance.
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- Opportunities for continued career development.
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If you are an experienced administration professional who is organised, dependable and confident supporting senior executives and a Board, we would love to hear from you.

📌 Executive and Administration Officer -12-month max-term contract (Victoria)
🏢 MannaCare
📍 Victoria