Job Description

The Administration Assistant provides day-to-day administrative and organisational support to ensure the effective operation of Three Rivers Regional Assembly Aboriginal Corporation.

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The role supports staff, management and Board activities through accurate record keeping, document preparation, meeting coordination, data entry, correspondence, filing and general office administration.

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The Administration Assistant will also provide support across TRRA programs, projects, grants and community activities as required.

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The position requires a high level of organisation, confidentiality, attention to detail and the ability to work respectfully with Aboriginal communities, Elders, staff, partner organisations and other stakeholders.

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Key Responsibilities

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General Administration

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- Provide day-to-day administrative support to TRRA staff and management.
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- Answer and direct telephone calls, emails and general enquiries.
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- Prepare correspondence, letters, reports, forms, agendas and other documents.
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- Maintain electronic and hard-copy filing systems.
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- Assist with scanning, photocopying, printing and document management.
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- Maintain registers, spreadsheets, contact lists and organisational records.
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- Assist with ordering office supplies and maintaining general office resources.
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- Coordinate incoming and outgoing correspondence.
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- Maintain confidentiality of organisational, staff and community information.
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Events and Community Activities

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- Assist with administration and logistics for community meetings, workshops, gatherings and events.
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- Support venue bookings, catering, travel, accommodation and participant registrations where required.
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- Prepare attendance sheets, event packs, agendas and other materials.
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- Assist with collating participant feedback and event documentation.
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Travel and Diary Coordination

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- Assist with staff travel bookings, accommodation and itineraries.
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- Coordinate appointments and meetings as required.
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- Maintain organisational calendars and assist staff with scheduling.
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Data and Information Management

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- Enter and maintain accurate information in organisational systems, spreadsheets and databases.
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- Assist with maintaining SharePoint and other electronic filing systems.
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- Ensure documents are appropriately named, filed and stored.
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Key Working Relationships

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- Chief Executive Officer
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- TRRA management and staff
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- Aboriginal community members and Elders
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- Contractors, suppliers and service providers
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- Community and project partners
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The successful applicant will demonstrate:

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- Good administrative and organisational skills.
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- Strong written and verbal communication skills.
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- Ability to manage multiple tasks and meet deadlines.
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- Good attention to detail and accuracy.
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- Ability to maintain confidentiality and handle sensitive information appropriately.
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- Ability to work both independently and as part of a team.
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- Good computer skills, including Microsoft Word, Excel, Outlook and related Microsoft Office applications.
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- Ability to maintain accurate electronic and paper-based records.
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- Professional and respectful communication skills.
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- Ability to build positive working relationships with Aboriginal community members, staff and external stakeholders.
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- Understanding of, or willingness to develop an understanding of, Aboriginal cultures, communities and culturally safe working practices.
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- Previous experience in administration, reception, project administration or a similar role.
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- Experience working within an Aboriginal community-controlled organisation, not-for-profit organisation or community service environment.
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- Experience using SharePoint, OneDrive or similar document management systems.
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- Experience assisting with meetings, events, grants, projects or reporting.
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- Experience with basic finance administration, invoices and purchase orders.
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- Current NSW Driver Licence.
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Personal Attributes

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- Organised and reliable.
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- Respectful and approachable.
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- Professional and confidential.
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- Versatile and willing to assist across different areas of the organisation.
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- Able to use initiative and problem-solve.
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- Comfortable working in a busy community-focused environment.
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- Committed to supporting TRRA's work with Aboriginal communities across the region.
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Cultural Safety

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The Administration Assistant is expected to work in a culturally respectful and safe manner and uphold TRRA's commitment to Aboriginal community leadership, self-determination and culturally appropriate service delivery.

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The position will involve interaction with Aboriginal Elders, community members and organisations, and the successful applicant must demonstrate respect for community protocols, cultural knowledge and confidentiality.

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Other Duties

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The Administration Assistant may be required to undertake other reasonable duties consistent with the position and operational needs of TRRA.

📌 Administration Assistant (Dubbo)
🏢 TRRA ABORIGINAL
📍 Dubbo