Job Description

Medical Secretary / Practice Administrator

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Medical Secretary / Practice Administrator
n Brighton, VIC | 4-5 days per week

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We are a growing, family run,boutiquepsychology and psychiatrypractice seeking a reliable and organised Medical Secretary / Practice Administrator. We pride ourselvesin making a difference in patients' mental health journey's here at Kin Clinic. We are seeking a kind, motivated and ambitious individual who can continue to grow and progress with our growing practice while supporting the day-to-day operations of our clinic.

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Working closely with psychiatrists, psychologists, and the practice manager, you will play a key role in ensuring a smooth, professional, and welcoming experience for patients. You will be gaining valuable experiencein mental health care, while genuinely helping people day to day.

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Clinic Founders Dr Iona and Dr Tom, and Practice manager Darragh are driven to provide the best care for our patients and a supportive workplace environment for our team.

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If you share our values, and are looking for a long term career in medical reception we want to hear from you.

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Key Responsibilities

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- Manage appointments, cancellations, and clinician schedules
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- Coordinate and maintain patient waitlists
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- Prepare and manage electronic medical records
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- Support patients to complete intake forms,support report writing, and proofreadclinicalreports
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- Answer phone calls and manage email enquiries professionally
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- Provide administrative support to clinicians
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- Maintain accurate records and strict confidentiality
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- Opening & closing the clinic
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- Other tasks supporting the clinic operation where required
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About You

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Required

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- Previousmedical administration or reception experience
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- Looking for a long term career in medical reception with a view to grow into more senior roles
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- Highly organised with strong attention to detail
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- Professional, friendly, and confident communicator
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- Confident in answering calls and enquiries
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- Able to manage competing priorities in a busy environment
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- Proficientwith computer systems and practice software (Excel,Microsoft, practice management systems)
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- Reliable, proactive, and a strong team player
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- Passionate about helpingothers
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- Full working rights in Australia
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- Experiencein managing clients who may present as distressed
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- Highly Experienced in Medical Secretary Roles
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- Experience in medical or mental health settings
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What We Offer

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- Supportive and collaborative team environment
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- Regular team connection time, including weekly team coffees
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- Contemporary clinic in Brighton, close to cafés and local amenities
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- Opportunity for career development and promotion
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- Meaningful work within mental health care
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- Ongoing training and support
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- Newly renovated work environment withhigh endfacilities
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- Cycle to work or work out before or after work with shower and change facilities
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- Easy commute, with staff parking orwithin 2 minute walk from Gardenvale Station
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Work Type

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4-5 days per week (flexible for the right candidate)

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Renumeration

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See Guide above, dependent on Experience. Paid super and annual leave.

📌 Medical Secretary / Practice Administrator (Victoria)
🏢 kin.clinic
📍 Victoria