Rae Recruitment are partnering with an established accounting & financial planning firm, located on St Kilda Road, who are looking for an experienced Administration Assistant to join their team.

This role is full time and would see you working very closely with 4 other highly experienced administrators.

Known for their social and dynamic culture, this is a fantastic opportunity to join a firm that values collaboration and professional development.

About the Role

As an Administrator, you’ll provide essential support to both clients and internal teams, ensuring smooth day-to-day operations.

Key Responsibilities:

- Managing diaries and coordinating meetings to support a busy team
- Setting up new client files and maintaining accurate client records
- Maintaining and updating client databases and records
- Assisting with company incorporations, trust establishments and business name registrations
- Processing tax registrations including ABN, TFN, GST and PAYG
- Handling ATO correspondence including Notices of Assessment and lodgements
- Lodging Income Tax Returns and BAS
- Preparing engagement and ethical letters
- Collating financials and supporting documentation for accountants
- Managing document workflows including coordinating secure client signatures
- Supporting invoicing processes and assisting with WIP management

Rae Recruitment are partnering with an established accounting & financial planning firm, located on St Kilda Road, who are looking for an experienced Administration Assistant to join their team.

This role is full-time and would see you working very closely with 4 other highly experienced administrators.

Known for their social and agile culture,



this is a fantastic opportunity to join a firm that values collaboration and professional development.

About the Role

As an Administrator, you’ll provide essential support to both clients and internal teams, ensuring smooth day-to-day operations.

Key Responsibilities:

- Managing diaries and coordinating meetings to support a busy team
- Setting up new client files and maintaining accurate client records
- Maintaining and updating client databases and records
- Assisting with company incorporations, trust establishments and business name registrations
- Processing tax registrations including ABN, TFN, GST and PAYG
- Handling ATO correspondence including Notices of Assessment and lodgements
- Lodging Income Tax Returns and BAS
- Preparing engagement and ethical letters
- Collating financials and supporting documentation for accountants
- Managing document workflows including coordinating secure client signatures
- Supporting invoicing processes and assisting with WIP management

About You

- Experience working in an accounting firm is essential for this role
- An organised personality, able to juggle competing responsibilities
- A team player who loves working in a social environment
- Experience with Xero would be highly regarded, however, not essential for this role
- Looking for a long-term role in administration

Why You’ll Love This Role

- Join a social and supportive team culture
- They're a firm that truly prioritise career progression for their administrators
- A growing firm, who always have chance to get involved in various projects
- Great location with easy access to public transport

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📌 Administration Assistant (St Kilda)
🏢 Rae Recruitment
📍 St Kilda