Job Description

Flexi Personnel Australia – Heatherton VIC

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LocationHeatherton, VictoriaSalaryAU$90000.00 - 112000.00Job TypePermanentDate Posted31/08/2026

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Transport Administration Manager

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LocationHeatherton, VictoriaSalaryAU$90000.00 - 112000.00Job TypePermanentDate Posted31/08/2026

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National Transport Company | Heatherton | Permanent Full-Time

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$90,000 - $100,000 + super | Exceptional candidates considered

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Monday to Friday | 9:00am - 5:30pm | 100% office-based

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Take ownership of a high-volume transport administration function

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Our client is a national transport company with a strong presence across Australia, operating in a fast-paced, high-volume environment from its South East Melbourne headquarters.

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We are seeking an experienced Transport Administration Manager to lead a small administration team and oversee the day-to-day transport and warehouse administration function.

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This is an ideal opportunity for an experienced transport professional who understands the Melbourne metropolitan transport network, thrives in a busy operational environment and enjoys being hands‐on while also taking responsibility for reporting, KPIs and team performance.

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You will be joining a well-established operation processing 300-400 jobs every day, where accuracy, efficiency and quick turnaround are essential.

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The Opportunity

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Reporting to Chief Operating Officer, you will manage a team of 2-3 administration staff and play a key role in ensuring the smooth and efficient processing of daily transport operations.

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You will be responsible for maintaining high standards across administration, invoicing, driver payments, pricing, reporting and team performance, while continuously looking for ways to improve efficiency and turnaround times.

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Key Responsibilities

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- Manage the day-to-day transport and warehouse administration function
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- Lead, support and develop a team of 2-3 administration staff
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- Oversee invoicing and driver payments
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- Complete transport pricing and quoting,



utilising strong knowledge of Melbourne metropolitan transport
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- Monitor and report on KPIs and operational performance
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- Prepare and present monthly reporting to the Board
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- Ensure the team maintains a fast and accurate turnaround across high-volume, repetitive daily processing
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- Identify opportunities to improve administration processes, efficiency and productivity
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- Work closely with internal operational teams to ensure transport jobs are processed accurately and on time
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- Maintain a positive, proactive and accountable team culture
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About You

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You will be an experienced transport administration professional who is comfortable working in a high-volume, deadline-driven environment.

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To be successful, you will bring:

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- Previous transport industry experience - essential
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- Strong knowledge of Melbourne metropolitan transport operations and pricing
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- Experience managing or supervising an administration team
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- Strong invoicing and administrative capabilities
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- Experience with KPI and management reporting
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- Excellent communication and stakeholder management skills
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- Strong attention to detail and organisational skills
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- The ability to prioritise and maintain accuracy while processing a high volume of work
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- A proactive, positive and solutions-focused attitude
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- The personality and cultural fit to work collaboratively within a busy team
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- Experience with Hub Systems TMS would be highly advantageous
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What's on Offer?

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- $90,000 - $100,000 + super, with flexibility for an exceptional candidate
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- Permanent, full-time position
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- Stable position within a national transport organisation
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- Monday to Friday, 9:00am - 5:30pm
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- Heatherton location
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- Prospect to lead a small, established administration team
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- A role with genuine responsibility and visibility across the business
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- Target commencement: late October
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Important

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This is a fully office-based position in Heatherton. The successful candidate must be comfortable working from the office Monday to Friday, with no work‐from‐home component.

📌 Transport Administration Manager (Victoria)
🏢 Flexi Personnel Australia
📍 Victoria