Reporting to the Supply Chain Manager, you'll be the day-to-day point of contact for suppliers from the moment an order is raised until goods are ready to ship — placing purchase orders in Pronto, holding suppliers accountable to agreed quantities, prices and ship dates, and keeping the open order book accurate and current. Working closely with the Shipping & Accounts Payable Coordinator, you'll co-lead the Shipping Dates & Commitment (SD&C;) meeting. You'll also coordinate quality assurance and product compliance for every order — booking pre-shipment inspections, checking products against CWM's standards and mandatory Australian requirements, and maintaining SKU, cost and compliance data in Pronto.

Key responsibilities

- Raise and key purchase orders into Pronto accurately and within agreed timeframes, for both domestic import and export (triangle trade) shipments
- Obtain supplier order confirmations and reconcile them against the purchase order, keeping quantities, prices and ETDs current
- Maintain the open order book as a reliable, single source of truth on order status, quantities and dates
- Act as the day-to-day point of contact for suppliers, resolving routine queries and escalating issues promptly
- Co-lead the Shipping Dates & Commitment (SD&C;) meeting and own the SD&C; tracker
- Coordinate the QA process for orders placed - booking pre-shipment inspections, recording results, and escalating failed or conditional inspections
- Check products against CWM's required standards,



including mandatory Australian Standards, labelling and country-of-origin requirements, and maintain the compliance documentation register
- Maintain SKU and product master data and supplier cost prices in Pronto, protecting the integrity of downstream costing and reporting
- Produce regular purchasing and inventory reports for the Supply Chain and Management teams

About you

- Minimum 12 months' experience in a purchasing, supply chain, logistics or administrative support role; or a recent graduate with a relevant qualification and strong administrative aptitude
- Certificate, diploma or degree in Business, Supply Chain, Commerce or a related discipline an advantage
- Excellent attention to detail and accuracy, particularly in data entry
- Strong written and verbal communication skills, including confidence communicating with overseas suppliers
- Sound Microsoft Excel skills (formulas, sorting and filtering; pivot tables an advantage) and Microsoft Word
- Confident learning new systems. Experience with an ERP system - ideally Pronto - is an advantage; training will be provided
- A proactive, solutions-focused approach to troubleshooting, with the judgement and willingness to escalation promptly
- Comfortable working with numbers, dates and structured data

What We Offer

Structured Induction & Handover, Supportive Team Culture, Career Development Opportunities, In office Parking.

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📌 Purchasing Officer (Melbourne)
🏢 seek.com.au
📍 Melbourne