Fast-Paced and Varied Executive Support Role

High-Trust Position Working Directly with a Company Director

Onsite 5 Days a Week

United Petroleum is one of Australia’s largest independent, Australian-owned petrol and convenience companies, with an extensive national network and a strong history of growth and success.

An exciting opportunity exists for an accomplished and highly organised Executive Assistant to provide dedicated support to one of our Directors.

This is a hands-on, varied and fast-paced role suited to an experienced EA who thrives on taking ownership and has the ability to anticipate needs before they arise.

Working closely with the Director, you will manage a broad range of executive, administrative and accounts-related responsibilities. Your ability to remain one step ahead, exercise sound judgement and handle sensitive matters with absolute discretion will be key to your success.

Key Responsibilities

- Managing diary appointments and email communications
- Coordinating meetings and scheduling Board meetings
- Organising domestic and interstate travel, accommodation, events and venues
- Providing basic bookkeeping and accounts support, including collating invoices and expenses
- Undertaking research projects and gathering, analysing and presenting information as required
- Coordinating meetings, visitors and refreshments




- Managing competing priorities and responding to matters as they arise
- Providing general administrative and executive support to the Director
- Undertaking a variety of ad hoc tasks to ensure the Director is effectively supported

Given the nature of the position, the ability to operate with absolute discretion, professionalism and confidentiality is essential .

About You

To succeed in this role, you will be an experienced Executive Assistant who is confident, resourceful and exceptionally organised. You will bring:

You will bring:

- Proven experience supporting a Director, CEO or senior executive
- Exceptional organisational and time-management skills
- Robust analytical and problem-solving capabilities
- Excellent written and verbal communication skills
- A high level of proficiency in Microsoft Office
- An understanding of the property industry would be advantageous, although not essential
- The ability to prioritise, multitask and work autonomously
- Exceptional attention to detail
- A flexible, proactive and energetic approach

If you are looking for a diverse, challenging and rewarding Executive Assistant role where no two days are the same and you can become a trusted and valued support to a senior Director, we would like to hear from you.

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📌 Executive Assistant (Melbourne)
🏢 United Petroleum
📍 Melbourne