Project Officer - Safety, Risk and Compliance

This role provides dedicated support to design, implement and embed centralised systems for safety, risk, quality and compliance across Council. The role coordinates project activities, undertakes process reviews and establishes sustainable practices that strengthen Council’s governance maturity and audit readiness. A key focus of the position is supporting NAT and SMS compliance by ensuring documentation, evidence and quality-assured processes are consistently applied, monitored and maintained across all work areas.

About Us

Banana Shire is situated in Central Queensland, Australia located 120 km west of the growing industrial city and port of Gladstone - and an easy drive to the city of Rockhampton.

Our population is approximately 15,000 people spread over 28,577 square kilometres. Major industries in the area include Coal Mining, Power Generation, Beef Production, dryland cropping and irrigation such as Lucerne and Cotton.

DUTIES AND RESPONSIBILITIES

- Lead coordination of NAT audit readiness activities, including evidence collation, gap analysis, corrective action tracking and alignment of SMS artefacts with TMR and NAT requirements.
- Ensure all SMS documents (policies, procedures, forms, templates, registers) undergo structured QA review, stakeholder consultation, version control and formal implementation processes.
- Maintain a centralised, auditable record of SMS document approvals, consultation evidence, training records and implementation outcomes.
- Work with WHS, Governance and operational teams to ensure SMS changes are embedded, communicated and supported by measurable compliance indicators.




- Provide project support to the Manager People & Capability to ensure NAT deliverables are met within required timeframes.
- Maintain a centralised system to ensure adherence to the Take 5 Matrix across relevant work areas
- Coordinate the distribution, completion, return and central recording of RMPC and other Take 5 documentation
- Establish processes for ongoing review, quality checking and oversight of Take 5 submissions.
- Provide training, guidance and support to staff to ensure consistent application of Take 5 requirements
- Identify gaps in current processes and recommend improvements to strengthen compliance
- Develop a system to align calibration processes with Quality requirements, including schedules, registers, documentation and reporting
- Plan, prioritise and coordinate project tasks to meet milestones and deliverables.
- Assist with reviewing, updating and streamlining HR, WHS and Quality documentation to ensure consistency, compliance and currency
- Support the development of improved document control processes, templates and workflows
- Liaise with the Governance team to ensure alignment with corporate frameworks
- Plan, prioritise and coordinate project tasks to meet milestones
- Undertake research, compile data and prepare project reports, registers and supporting documentation




- Maintain accurate records and ensure all project outputs are documented and handed over at project completion
- Promote the image of Council and maintain high standards of public relations.
- Contribute to the continuous improvement of Council’s operational processes
- Liaise with clients, Council staff, the public, consultants, utility providers and government authorities as required
- Undertake routine administrative tasks relevant to the position
- Assist senior staff to improve work processes and develop recent practices
- Participate in training, exercises and response activities for disaster management and recovery
- Undertake other relevant duties as directed, consistent with skills, competence and training

QUALIFICATIONS, EDUCATION AND LICENCE REQUIREMENTS

Compulsory

- Relevant qualification in business, administration, WHS, Quality or equivalent experience
- Demonstrated experience supporting compliance, safety, quality or governance functions
- Queensland ‘C’ Class driver’s licence (minimum provisional).

ABILITIES, SKILLS AND KNOWLEDGE REQUIRED

Compulsory

- Strong organisational, planning and time-management skills with the ability to manage competing priorities
- Well-developed written and verbal communication skill
- High level of computer literacy, including MS Office and capacity to learn Council systems
- Demonstrated ability to maintain confidentiality and handle sensitive information appropriately
- Understanding of WHS, Quality and governance principles
- Strong attention to detail and commitment to accuracy in documentation and record-keeping
- Ability to work independently and collaboratively within multidisciplinary teams.

#J-18808-Ljbffr

📌 Project Officer - Safety, Risk and Compliance (Queensland)
🏢 Banana Shire Council
📍 Queensland